Harcourts Melbourne City is looking for an organised, proactive Sales Administrator / Office Manager to join our team. This is a varied, hands‑on role for someone who loves keeping things running smoothly - you'll support our sales campaigns from listing through to settlement, coordinate our marketing and social media, and be the go‑to person for office systems and day‑to‑day operations.

If you're someone who thrives on structure, enjoys problem‑solving, and takes pride in getting the details right, we'd love to hear from you.

About Our Team

Based in Flinders Lane in the heart of the CBD, Harcourts Melbourne City is a close‑knit, energetic team that genuinely loves what we do. We're passionate about Melbourne's heritage and unique properties, we back each other in, and we celebrate the wins together - big or small. It's a fast‑paced, friendly environment where valuable ideas are welcomed, hard work is noticed, and there's always time for a laugh along the way. As part of the global Harcourts network, we get to combine that local, family‑feel culture with the resources, systems and support of a truly international real estate group.

What You'll Be Doing

Sales Support

- Manage listings, sales proposals, contracts and campaign documentation from start to settlement
- Send sales EDMs, distribute leads, and prepare vendor and property statistics reports
- Liaise with agents,



vendors, purchasers, solicitors and conveyancers
- Keep the database, compliance documentation and sales files accurate and up to date

Marketing & Social Media

- Coordinate property marketing campaigns end‑to‑end, including brochures, social media and online advertising
- Design collateral in Canva/InDesign, and manage the office's social media accounts
- Prepare presentations and promotional material for our BDMs

Office & Systems

- Be the first point of contact for day‑to‑day IT and systems troubleshooting
- Maintain and improve our database, workflows and business systems
- Manage general office administration and support the wider team

About You

- Experience in sales administration, office management or a similar coordination role - real estate experience highly regarded
- Excellent organisational skills and attention to detail
- Confident communicator, comfortable liaising with team members and management
- Design skills/proficient using in Canva and/or InDesign
- Tech‑savvy, with a proactive approach to systems and process improvement
- Able to juggle multiple priorities and deadlines with ease

Sound Like You?

If you're organised, proactive and ready to bring your skills to a role where no two days are quite the same, we'd love to meet you.

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📌 Sales Administrator / Office Manager (Melbourne)
🏢 Harcourts
📍 Melbourne