- Cert III In Business Administration – Preferred but not essential
- White Card
Experience
- A minimum of 3 years of experience in an administrative role, ideally in a construction environment
- Previous administration experience, including use of office equipment, such as; scanners, photocopiers and printers etc.
- Solid technical writing and communication skills
- Strong data management, analytical, interpersonal and organisational skills
- Sound negotiation and problem-solving skills
- Strong Initiative and proactive nature
- Exceptional written and verbal communication skills
- Well-developed time management skills
- High attention to detail
- Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint
Core Accountabilities and Responsibilities
- Provide clerical and administrative assistance to the relevant Commercial team including flow of correspondence into and out of the office
- Maintaining various registers and spreadsheets,
including creating and maintaining e-filing and hard filing systems
- Assist in preparing, formatting and collating reports and presentations
- Manage meeting room bookings, room set up, attendance, catering, equipment
- Reconciling and processing invoices
- Communicating with subcontractors and suppliers regarding correspondence and outstanding items
- Assisting in the month-end process
- Coordinate site meetings, calendars, events, site tours/visits, documenting meeting minutes and other duties related to project management
- Meet/greet and provide assistance to clients and visitors in a professional manner, including telephone and email enquiries
- Provide an effective and professional administrative service to enable the smooth running of the project
The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.