Executive Assistant to Director | Full-Time | Marsfield, Sydney | $90K

About Us

The Property Inspectors is a specialist consultancy delivering high-quality pre-purchase building and strata reports, expert witness reports for court proceedings, and detailed condition and dilapidation reports across residential, commercial, and industrial sectors. Led by Emilio Calandra -a respected building and engineering consultant- our firm is known for its meticulous work, client advocacy, and professional integrity.

About the Role

This is a full time, in-office position (Monday to Friday, 8:30 AM to 5:30 PM), ideal for a well-organised, articulate, and experienced professional who thrives in a fast-paced and detail-driven environment.

Key Responsibilities

- Provide executive-level administrative support to the Director
- Manage all inbound inquiries of the entire company -via phone and email- with professionalism and clarity
- Process new client orders, prepare quotations, and issue contracts and work orders
- Follow up on open opportunities and convert them into confirmed engagements
- Track project timelines, follow up with contractors and the Director to ensure timely delivery
- Maintain efficient communication with clients, engineers, and architects
- Oversee all operational systems and ensure smooth day-to-day workflow of the office

Essential Requirements

- Minimum typing speed of 80 words per minute
- Exceptional English language skills (first language essential) -both written and spoken
- Highly proficient with office software (Microsoft Office,



email platforms, CRMs, document formatting, etc.)
- Experience with Microsoft Dynamics CRM and Automation within MS365
- Strong ability to multitask, prioritise, and manage time effectively
- Self-sufficient, reliable, and proactive with excellent attention to detail
- Capable of working independently in a small team of 3 back office team and scheduling 16 field works daily
- Strong issue mitigation, problem-solving, and follow-up skills
- Must be well-presented, mature, and professional
- Preferably local to Marsfield office (12 Darcy st, Marsfield NSW)
- This position requires full-time attendance at the office - remote work is not available

Why Join Us?

- Be the right hand to a seasoned industry expert
- Enjoy meaningful and impactful work supporting consumers, vendors, and legal processes
- Join a small, supportive team in a stable and structured role
- Work in a respectful, professional environment with a clear and important purpose
- Work in a fast-paced environment; however, in a relaxed environment with your colleagues
- Work for the director as his EA and move towards Office Manager within the next 12-24 months
- Enjoy working for a company that is dedicated to always developing technology to automate the business without compromising the client's experience
- If you believe in a "Client first mentality workplace", this is the right company for you
- $90,000 per annum (super inclusive), with career stability and long-term opportunity

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📌 Executive Assistant to Director | Full-Time | Marsfield, Sydney | $90K (Ryde)
🏢 Calandra Group
📍 Ryde