CLINIC OPERATIONS & ADMINISTRATION COORDINATOR

INIYA Clinic is looking for a highly organised, confident and proactive Clinic Operations & Administration Coordinator to support the day-to-day running of our busy aesthetics and medical clinic.

This is a wide-ranging, hands‑on position. We are looking for someone who can take responsibility, multitask effectively and make sure the clinic runs smoothly and professionally.

Key Responsibilities

- Managing reception and welcoming patients, doctors and practitioners
- Answering telephone calls, emails, messages and client enquiries
- Managing appointments, client records and general administration
- Taking payments and assisting with patient check‑in/check‑out
- Maintaining Excel spreadsheets, records and operational documents
- Managing clinic stock, carrying out regular stock checks and placing orders
- Liaising with pharmacies, suppliers and external companies
- Supporting doctors and practitioners during their clinic days
- Preparing treatment rooms and ensuring the clinic is organised and ready
- Assisting with invoices, payments and financial administration
- Managing room rental enquiries, viewings,



agreements and schedules
- Coordinating maintenance, contractors and other external services
- Assisting with social media, marketing campaigns and content coordination
- Following up outstanding tasks and ensuring deadlines are met
- Helping ensure the clinic remains clean, skilled and well organised

We’re Looking For Someone Who Is:

- Highly organised and reliable
- Confident communicating with clients and professionals
- Fluent in spoken and written English
- Comfortable using Excel, email and computer systems
- Able to multitask and prioritise effectively
- Proactive and able to solve problems independently
- Professional and presentable
- Comfortable working in a busy clinic environment
- Good with social media and basic marketing
- Willing to take ownership of responsibilities rather than waiting to be instructed

Previous experience in aesthetics, healthcare, medical clinics, dental practices, beauty clinics or a similar environment would be an advantage.

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📌 CLINIC OPERATIONS & ADMINISTRATION COORDINATOR (Stanmore)
🏢 Allscreens Nationwide
📍 Stanmore