APS4 Administration Officer - Health & Regulatory

Location: Fairbairn, ACT
Contract: 6 months, with a 6-month extension option
Pay: $50 - $65 p/h including super (negotiable)
Work type: Full time, 37.5 hours per week
Work arrangement: Hybrid, with specific arrangements agreed with your supervisor on a case-by-case basis

Clearance: Must hold a current Baseline clearance or above

About the Role

This APS4-equivalent administration role supports a Federal Government team responsible for detailed medicines-related application and records processing.

You will finalise approvals, manage urgent correspondence, quality-check records and keep regulatory information accurate. The work suits someone who enjoys detail, can spot inconsistencies and knows how to prioritise urgent processing without losing accuracy.

What You'll Be Doing
Finalise decision correspondence covering multiple products and submission types
Check related and concurrent submissions before finalising records
Manage a shared inbox and action priority responses promptly
Quality-check and file detailed regulatory records
Process notifications received from external stakeholders
Update regulatory register and database entries accurately




Work with confidential medicines information
Investigate older records and resolve processing issues
Plan and prioritise your own workload under general supervision
Use records, email and database systems including TRIM, HCL Notes, Outlook and Oracle

What You Bring (Essential Criteria)
You've handled accuracy-critical administration, applications or records processing
You can quality-check detailed information and identify errors before finalisation
You can manage urgent correspondence and competing priorities without losing the detail
You communicate clearly in writing and verbally
You can analyse record or processing issues and work through problems
You're comfortable using records, email and database systems
You're an Australian citizen
You must hold a current Baseline clearance or above

Nice to Have (Desirable Criteria)
Experience in medicines, health regulation or another regulated government workplace
Experience processing applications, approvals or regulatory records
Experience with TRIM, HCL Notes, Oracle or comparable systems
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📌 Administration Officer Canberra (Australia)
🏢 Effective People
📍 Australia