Personal Assistant to Managing Director
Part-Time | Docklands, Melbourne
Location:SE ******** Docklands Drive, Docklands VIC ****
About the Opportunity
We are seeking ahighly organised, commercially minded and exceptionally articulate Personal Assistantto work closely with the Managing Director across a portfolio of growing businesses, includingOxcel Finance, Bixcel and Dealercore.
This is ahigh-trust, part-time positionsuited to someone who is discreet, proactive, highly organised and capable of working independently while managing competing priorities.
The successful candidate will provide comprehensive support acrossday-to-day administration, business coordination, stakeholder communication, project management, social media, brand and PR activities.
Key Responsibilities
Personal & Business Support
Manage the Managing Director's calendar, appointments and meetings.
Coordinate meetings, prepare agendas, record key actions and manage follow-ups.
Draft, review and refine professional emails, correspondence, reports and business documents.
Coordinate communication with internal teams, clients, partners and external stakeholders.
Act as a trusted point of contact on behalf of the Managing Director when required.
Handle confidential and commercially sensitive information withabsolute discretion.
Assist with personal and professional tasks as required.
Business & Project Coordination
Support the Managing Director across multiple business initiatives and projects.
Monitor timelines, priorities, deliverables and outstanding actions.




Coordinate information and tasks across different businesses and internal teams.
Assist with documentation, reporting, compliance requirements and business submissions.
Conduct research and prepare summaries, reports and presentations when required.
Proactively identify outstanding matters and ensure they are followed through to completion.
Social Media, Brand & PR
Manage and coordinate the Managing Director's professional social media presence.
Assist with developing, editing and scheduling qualified content.
Coordinate PR, media and corporate communications initiatives.
Liaise with media contacts, PR agencies, marketing teams and external partners.
Ensure communications consistently reflect the appropriateprofessional image, tone and brand standards.
Monitor social media engagement and provide relevant insights.
About You
We are looking for someone who isprofessional, intelligent, commercially aware and exceptionally organised.
You will ideally have:
3+ years' experiencein a Personal Assistant, Executive Assistant, Senior Administration or similar role.
Exceptional written and verbal English communication skills.
Excellent attention to detail and a high standard of written presentation.
Strong organisational,



time-management and prioritisation skills.
The ability to manage multiple priorities independently.
Strong Microsoft Office and Google Workspace skills.
Familiarity withCanva, LinkedIn, Xero, Monday.comor similar platforms.
Strong interpersonal skills and confidence communicating with senior executives and external stakeholders.
A proactive, solutions‐focused approach with a genuineownership mindset.
The ability to anticipate requirements and exercise sound judgement.
Highly Desirable
Experience in:
Personal or executive support
Social media management
PR and media coordination
Corporate communications
Marketing and content creation
Finance or professional services
Technology, AI or SaaS businesses
Supporting founders, Managing Directors or senior executives
Why Join Us?
This is more than a traditional Personal Assistant position.
You will workdirectly with the Managing Director across multiple growing Australian businesses, gaining exposure to executive decision-making, business strategy, finance, technology, AI, SaaS, marketing and corporate development.
You will have the opportunity to:
Work closely with senior leadership.
Take ownership of meaningful projects and initiatives.
Develop your professional, business and communication skills.
Gain exposure to multiple industries and business ventures.
Work in a fast-paced and professionally driven environment.
Grow alongside businesses pursuing national and international opportunities.
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📌 Personal Assistant (Melbourne)
🏢 OXCEL
📍 Melbourne