Ready to run a project from the first permit through to handover?
Our client is a Melbourne based builder working across custom homes, commercial fit outs, extensions and renovations.
They cover both residential and commercial work, giving the successful candidate variety across project types rather than a single narrow lane.
About the Role
You will take ownership of projects from preliminary works and commencement through to final close out.
Day to day, this covers scheduling, client communications, contractor management and reporting.
You will work closely with the site manager and estimator.
Site supervision itself sits outside this role, so your time is focused on the commercial, administrative and coordination side of delivery.
As some of the company's clients are Mandarin speaking, confident spoken Mandarin is required to manage these relationships effectively.
You will keep weekly reporting, documentation and stage claims on track so nothing slips between office and site.
Key Responsibilities
Prepare preliminary works for project commencement, including building permit, CAT1 and management documentation
Prepare project programming and scheduling with stages and tasks set out in a Gantt chart, and instruct and enforce site to carry these out
Set up and run weekly meetings and briefings with both site and office
Prepare weekly reports and diaries and run weekly project meetings
Manage stage claims, and notify and monitor clients and accounts to invoice in line with project scopes
Manage variations and extensions of time,



and document these into the project filing system
Manage contractors, including sending purchase orders to subcontractors and managing SWMS
Manage and order materials, including long lead items, in coordination with the estimator
Set up coordination meetings with consultants as required
Manage and update project documentation, keeping files current and briefing the Site Manager
Apply for project related cost approvals, mainly for contractor expenses
Record and monitor project expenses, tracking budget against actual costing
Manage project close out, including certificates, CFI and Occupation Permit, and the handover process
Organise project conclusion meetings covering final costing, timeframe and any difficulties or mistakes
About You
3+ years of experience as a Project Manager or Other Leadership Roles in Construction
Background across residential or commercial projects
Comfortable running procurement, contractor management and stage claims without close supervision
Confident coordinating between site, consultants and clients on a weekly basis
Relevant tertiary qualification in construction management or a related field
Strong documentation habits, comfortable keeping systems like Dropbox current
Conversational to skilled Mandarin alongside English
What's on Offer
Full project lifecycle ownership rather than a single slice of the work
Exposure to both residential and commercial builds
Established reporting and documentation systems already in place
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📌 Project Manager (Mandarin-Speaking) (Melbourne)
🏢 NorthStone Talent Partners
📍 Melbourne