Laurus Education is seeking a highly organised, passionate and detail oriented
Higher Education Administrator
to support the organisation, administration and recordkeeping of Laurus Higher Education's formal academic governance bodies.
This is an excellent opportunity for an experienced administrator with strong committee or governance support skills who understands the importance of accuracy, confidentiality and professional documentation within a regulated higher education environment.
This is a
Part-Time basis (0.6 FTE - 0.8 FTE)
About the Role
The
Higher Education Administrator
is a
Part-Time Position (0.6 FTE - 0.8 FTE)
located in
Melbourne
playing an significant role in supporting the effective operation of Laurus Education's academic governance framework. You will work closely with committee chairs, academic staff, the Chief Academic Officer and Risk, Quality & Compliance teams to ensure governance activities are organised, documented and maintained to a high professional standard.
You will coordinate meetings across key academic governance bodies, including the Academic Board, Board of Examiners, Learning and Teaching Committee and Course Advisory Committee. The role will also maintain governance calendars, action registers, policy registers and committee records, ensuring documentation is accurate, accessible and audit-ready.
The role requires a high level of attention to detail, discretion and written communication, with the ability to manage multiple deadlines and sensitive information in a professional and regulated setting.
Key Responsibilities
Coordinate meetings, agendas, papers and minutes for academic governance committees




Ensure meetings are properly organised and documentation is prepared and circulated within required timeframes
Maintain accurate records of decisions, actions and outcomes
Maintain the annual academic governance calendar and committee schedules
Track action items and follow up with relevant stakeholders
Maintain an organised and accessible governance recordkeeping system
Maintain governance records in line with institutional and regulatory requirements
Support accurate records of committee membership, terms of reference, quorum and meeting requirements
Assist with audit and regulatory documentation as required
Maintain the academic policy and procedure register, including version control and review schedules
Coordinate policy reviews, approvals and updates through relevant governance processes
Support academic correspondence and administrative processes on behalf of the Chief Academic Officer
Act as a professional point of contact for committee members, academic staff and external stakeholders
Prepare clear and professional correspondence, documentation and meeting materials
Escalate sensitive or complex matters appropriately
Handle academic governance, student and other sensitive information with a high level of discretion
Maintain accurate, secure and confidential records in accordance with organisational requirements
About You




You are an organised and reliable administrator with excellent attention to detail and strong written communication skills. You are comfortable working with committees, managing deadlines and handling confidential information, and you take pride in producing accurate and professional documentation.
You will bring:
Strong committee, governance or secretariat administration experience
Excellent minute-taking and written communication skills
Strong organisational and time management capability
High attention to detail and accuracy
Professional judgement and discretion
Confidence using Microsoft Office and document management systems
The ability to manage competing priorities independently
Nice to have (but not essential) :
Experience within higher education or academic administration
Excellent written English and documentation skills
Strong proficiency with Microsoft Office, including Word, Excel and Outlook
Understanding of academic governance structures.
Familiarity with TEQSA and the Higher Education Standards Framework (HESF)
Experience with SharePoint or similar document management systems
Diploma or Certificate IV in Business Administration or a related field
Why Join Us?
Join a growing higher education provider where your work will directly contribute to strong academic governance, institutional quality and regulatory confidence.
This
0.6 FTE - 0.8 FTE part-time opportunity
provides the chance to work closely with senior academic leaders and contribute to the effective governance and administration of a dynamic higher education environment.
For any questions, feel free to reach out at Dennise Loyo on ************ or at ******
#J-*****-Ljbffr

📌 Higher Education Administrator (Melbourne)
🏢 Laurus Education
📍 Melbourne