Executive Assistant to CEO & COO
Cremorne Location | $130,000 - $120,000 + super & benefits | Hybrid & flexible working
An exciting opportunity has arisen to join one of Australia's fastest-growing technology businesses as an Executive Assistant, supporting a high-performing CEO and COO.
This is a broad, hands-on role for a genuine self-starter who takes ownership, anticipates what is needed and enjoys working in a fast-paced environment where no two days are the same.
The business is scaling rapidly, with a growing international presence, and this role will play an important part in supporting both the leadership team and the continued growth of the Melbourne and UK offices.
About the role
You will be the primary support to the CEO, with a secondary relationship supporting the COO, while taking ownership of the day-to-day running of the Melbourne office.
You will:
Own the CEO's calendar and inbox, proactively resolving clashes, protecting focus time and ensuring follow-ups don't slip
Work closely with the CEO to manage priorities, outstanding actions and upcoming commitments
Provide calendar, inbox and administrative support to the COO
Prepare for, attend and follow up on key leadership and board meetings, including tracking actions through to completion
Assist with board meeting logistics and coordination of materials
Coordinate domestic and international travel for the CEO and COO, including flights, accommodation and detailed itineraries
Manage confidential and sensitive information with discretion and sound judgement
Own the day-to-day running of the Melbourne office, including facilities, supplies, suppliers, subscriptions and renewals




Support the setup and ongoing development of the company's UK office, working with the local team and suppliers
Coordinate workplace health and safety requirements
Manage onboarding and offboarding logistics alongside People & Culture and IT
Plan and coordinate company events, offsites and team celebrations across both offices
Own and report against the office and travel budget
Help keep leadership and cross-functional meeting cadences on track, ensuring agendas, materials and follow-ups are managed
About you
You'll be an experienced Executive Assistant or Executive support professional.
Be proactive and see what needs doing without waiting to be asked
Have exceptional organisation and follow-through
Be comfortable managing complex and constantly changing priorities
Have strong judgement and discretion
Be confident coordinating international travel and busy executive calendars
Communicate clearly and professionally
Be comfortable working with senior stakeholders
Enjoy working in a fast-paced, high-growth environment
Have a genuine interest in technology and finding smarter ways of working
Be ambitious and motivated by the opportunity to grow within the business
The opportunity
This is a fantastic opportunity for someone looking to progress their career within a fast-growing, scaling organisation. With the business continuing to expand, there is significant scope to take on greater responsibility, broaden your experience and grow with the organisation. The opportunities are genuinely endless for someone who brings the right attitude, takes ownership and wants to build their career in a high-growth setting.
Bridgette Meaden
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#J-*****-Ljbffr

📌 Executive Assistant To Ceo & Coo (Melbourne)
🏢 Sharp & Carter
📍 Melbourne