Answer and manage incoming telephone calls.
Maintain office supplies, stationery and kitchen supplies.
Arrange staff travel and accommodation when required.
Monitor staff travel diaries.
Collect and deliver mail from the Post Office as required.
Purchasing & Inventory (in conjunction with Service Team)
Create and maintain Purchase Orders
Receive and unpack incoming goods.
Allocate received goods to customer orders.
Pack outgoing goods and arrange courier collections.
Assist with annual stock take.
Accounts & Finance (In conjunction with Finance Manager)
Prepare customer invoices following completion of service documentation.
Raise credit notes following approval.
Maintain Accounts Receivable including processing customer receipts, payment allocation to debtor accounts and reconciling collections to bank statements.
Follow up outstanding customer accounts.
Monitor Direct Debit Requests (DDRs) and reconcile against customer billings.
Process staff travel advances and expense claims.
Perform month end closing procedures and generate reports from Attaché.
Assist the Finance Manager with general accounting functions.
Compliance & Reporting (in conjunction with Managing Director)
Assist with preparation for the annual external audit.
Maintain accounting schedules and documentation to audit standard.
Ensure accurate filing and record keeping.
Prepare reports as required.
General
Provide administrative support to the Finance Manager and Managing Director.
Undertake additional duties as required.
Skills & Experience
The successful applicant will ideally possess:




Previous experience in office administration.
Experience in Accounts Receivable and general accounting.
Experience with accounting software (Attaché experience highly regarded but not essential).
Strong Microsoft Office skills (Excel, Outlook and Word).
Excellent organisational and time management skills.
Great level of accuracy and attention to detail.
Strong written and verbal communication skills.
Ability to prioritise work and meet deadlines.
Qualified and friendly telephone manner.
Ability to work independently while contributing to a small team.
Experience with inventory or warehouse administration.
Experience processing Purchase Orders.
Experience coordinating courier freight.
What We Offer
Friendly and supportive team environment.
Variety in your day-to-day work.
Secure, long-term opportunity.
Opportunity to grow within the business.
On-the-job training where required.
What type of person would suit this role?
You're looking for someone who is:
Organised and enjoys keeping things running smoothly.
Comfortable switching between administration, customer service and accounts.
Happy to help wherever needed in a small business.
Confident in following up outstanding accounts, professionally.
Detail-oriented and able to identify discrepancies.
Reliable, trustworthy and able to maintain confidentiality.
This role would suit someone with
3–5 years' experience
in administration and accounts who enjoys a varied position in a small business where they can make a real contribution.
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📌 Accounting Clerk (Sydney)
🏢 Screen GP Australia
📍 Sydney