Truffleduck is looking for an experienced, organised and genuinely passionate Wedding & Events Coordinator to join our team on a part-time basis, initially to cover a maternity leave position, with the possibility of the role becoming an ongoing position.
We are one of Geelong's leading catering and events businesses, creating memorable weddings, celebrations and corporate events across some of the region's most beautiful venues. We're known for exceptional food, polished service and, most importantly, making sure our clients feel looked after from their first conversation with us through to the last guest leaving the dance floor.
About the role
This is a hands‐on role for someone who loves bringing events to life and thrives on making the seemingly complicated feel effortless.
You'll work closely with couples from their initial enquiry through to their wedding day, helping them shape their vision, coordinating suppliers and logistics, managing event details and ensuring every element comes together beautifully.
Your responsibilities will include:
Managing wedding and event enquiries and converting them into confirmed bookings
Meeting with couples and clients to understand their vision, needs and expectations
Planning and coordinating weddings from initial consultation through to event day
Preparing proposals, quotes, schedules, run sheets and event documentation
Liaising with venues, suppliers, couples and internal teams
Conducting venue visits and pre‐event meetings
Ensuring smooth communication between clients and the Truffleduck team
Being present at selected events to oversee delivery and ensure everything runs to plan
Providing the calm,



capable and personable point of contact our clients can rely on
Create exceptional weddings. Deliver unforgettable experiences.
About you
You'll be an experienced events professional who understands that great weddings are about much more than a checklist.
You'll bring:
Previous experience in wedding, event planning, hospitality or a similar client‐facing role
Exceptional organisational and time‐management skills
Outstanding attention to detail
Excellent written and verbal communication
Confidence dealing with clients, suppliers and venues
The ability to juggle multiple events and priorities without losing your cool
A natural ability to anticipate problems before they become problems
A warm, skilled and confident manner
A genuine passion for hospitality and creating memorable experiences
What we offer
Part‐time hours with flexibility around the right candidate
A varied and rewarding role within an established Geelong hospitality business
The opportunity to work on beautiful weddings and events throughout the region
A supportive, experienced team
The opportunity to build strong relationships with venues, suppliers and clients
An initial maternity leave contract with the
possibility of an ongoing position
for the right person
Ready to join us?
If you're an organised, people‐focused events professional who loves creating exceptional experiences – and you're looking for a role where no two days are quite the same – we'd love to hear from you.
Please note that some evening and weekend work will be required, particularly during wedding season.
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📌 Wedding And Events Coordinator (Geelong)
🏢 Truffleduck
📍 Geelong