We're after an organised, reliable person to own our monthly billing, cost recovery, insurance renewals and day-to-day business support. You'll run your own workload start to finish and keep things ticking behind the scenes.
Please note: this is not an accounts (AR/AP) role.
There's no chasing payments or paying bills - we handle that separately. This role is about billing preparation, reconciliation, renewals and admin.
Who we are
INS Consulting is a managed service provider (MSP) delivering IT, networking and security services to Australian businesses. We're a small, down-to-earth team, part of a wider group that includes an electrical arm. You'll have direct access to leadership and your work will make a visible difference.
What you'll do
Monthly billing & invoicing
Prepare monthly invoicing for recurring managed-services clients
Reconcile subscription costs (Microsoft 365, security, backup) so clients are billed accurately
Check ad hoc / labour time entries and follow up on anything missing or unclear
Cost recovery & on-charging
Review company card and supplier costs, and on-charge them to the right client
Flag anything unusual or unallocated
Insurance & compliance admin
Track and renew insurance policies (skilled indemnity, WorkCover,vehicles etc)
Keep policy documents organised and liaise with brokers as needed
Director & business support
Keep the Director's recurring tasks and deadlines on track
Maintain trackers and internal documentation,



and help with general admin
What we're looking for
Must-haves
Australian citizen or permanent resident
Experience in an MSP, IT services or technology business - you understand how managed-services billing and subscriptions work
Admin or billing-support experience - you've done invoicing or cost reconciliation and can work independently
Strong attention to detail and a process-improvement mindset
Confident with spreadsheets, billing systems and financial data
Trustworthy and discreet with sensitive commercial information
Nice-to-haves
Autotask / Datto PSA (or similar - ConnectWise, Halo)
Microsoft 365 and other IT related subscription experience
ConnectBooster / Xero or similar billing/payment platforms
Managing insurance renewals or compliance admin
Marketing / Social media interests
What we offer
$55,000-$65,000 + super (pro-rata for part-time)
Room to go higher for the right person who can lend a hand with our marketing and social media
Real ownership - you'll run your areas, not just follow instructions
Flexible hours - pick a consistent start/finish that suits (e.g. 8am-4:30pm to 9:30am-6pm)
Part-time (4 days) or full-time (5 days) considered
Inner-west location (West Footscray) with parking, a short walk to the train station, a great local café and green space nearby
Long-term growth as the business expands
#J-*****-Ljbffr

📌 Billing And Administration Coordinator (Melbourne)
🏢 INS Consulting
📍 Melbourne