Greenroom Robotics is an Australian deep technology company building autonomous systems for the maritime domain. Headquartered in Fremantle with a Sydney office, we work across defence, commercial, and government sectors to deliver world class autonomous maritime capability. Our team is small, highly capable, and mission focused. If you want your work to matter, this is the place.
About the Role
We're growing, and we need an experienced, highly organised Office Administrator to join us on a permanent basis. This role is open to candidates based in Sydney (preferred) or Fremantle.
You'll support our leadership team across finance administration, HR processes, compliance documentation, travel coordination, and office operations. It's broad, hands on, and genuinely varied.
This suits someone who's proactive, thrives on detail, and is comfortable in a fast paced, compliance conscious environment.
We're a growing organisation, and roles like this one often open doors to broader opportunities for the right person down the track.
Key Responsibilities
Finance and bookkeeping support: accounts payable, bank reconciliations, and financial reporting
Commercial administration: invoicing, purchase orders, contract register maintenance, and subcontractor compliance tracking
HR support: recruitment coordination, employment contracts, onboarding, and Fair Work compliance
Workforce planning: resource forecasting, performance cycle coordination, and Employment Hero system management
General administration: policy maintenance,



facilities coordination, and organisational reporting
Travel: company booking and expenditure coordination
Security: DISP compliance administration
OHS and regulatory compliance including insurance administration
What You'll Bring
2-4 years of experience in a business services, operations coordination, or executive support role
Ability to juggle multiple functions across finance, HR, facilities, and compliance without dropping the ball
Experience with Xero or a comparable finance/administration platform is highly regarded
Familiarity with employment contracts and Fair Work compliance in an Australian context
Solid written communication and document management skills
A self starter mentality; you see what needs doing and get on with it
Comfort working in a compliance conscious environment; exposure to DISP, ISO, or regulated industries is an advantage
Ability to work full-time in Australia
A tertiary qualification in business administration, HR, or a related field is preferred, not essential
Security Requirements
Greenroom Robotics operates under the Defence Industry Security Program (DISP). This role requires the successful candidate to be eligible for DISP membership and to support the company's security obligations through accurate record keeping and compliance administration.
A prior security clearance is not required. The successful candidate must be willing to undergo a background check as part of onboarding.
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📌 Office Administrator (New South Wales)
🏢 Greenroom Robotics
📍 New South Wales