Avant Consulting Engineers is a growing engineering consultancy that has built a reputation for delivering practical, efficient and reliable solutions for our clients. Established in ****, we believe great consulting engineering starts with trust, open communication and genuine connection—and our team enjoys bringing these values to life every day.
We work side-by-side with a diverse range of clients from the earliest stages of each project. We take the time to understand their goals, navigate their challenges and contribute meaningfully to successful project outcomes.
Joining us as our new Office Coordinator means becoming part of the core of our business. You'll play a vital role in supporting our team through a broad range of administration, finance and compliance responsibilities, helping to ensure our engineers can continue delivering exceptional outcomes for our clients.
About the Role
This is a genuinely diverse role, supporting our small team and Director with a wide variety of tasks. You'll enjoy routine in your weeks mixed with the diversity of a workload that grows your skills in different disciplines.
This is a part time opportunity offering flexibility between 18 and 25 hours per week. We are able to adjust the scope of the role to align with the successful candidate's preferred hours.
Office Management and finance
Responsible for day to day financial administration including accounts payable, receivable, reconciliations
Generate project performance reports
Assist with fee proposals
Support the office to run smoothly with stationery and equipment orders, electronic filing and other administrative duties as required
Ensure processes are documented and stored appropriately
People and Culture
Process payroll including generating timesheet and leave reports for management
Team building and event management,



including monitoring and coordinating team members to attend external events
Coordinate birthday and milestone celebrations
Monitor team licensing expiry dates
Quality Assurance and Communication
Work with the Director and Senior Engineers to ensure project documentation is accurately recorded and the compliance requirements are met
Update social media with exciting updates such as team milestones or project completions
Assist with reporting requirements
About You
We're looking for someone who enjoys variety! You'll be an organised team player who loves working autonomously and thrives in a role where no two days are quite the same.
As we are a growing business, we're open to tailoring the scope of the role to play to the successful candidate's strengths and experience. Whether your expertise leans more towards administration, finance, HR and marketing or business operations, we'd love to hear how you can add value to our team.
We are also particularly wanting to hear from candidates who....
Have experience as an Administration Officer within a small business.
Strong written and verbal communication skills
Enjoy the variety of wearing different hats and taking ownership of your role within different business functions.
Have strong financial administration skills, including accounts payable and accounts receivable processing.
Are confident working within regulated or process-driven environments, with a strong attention to detail.
Why You'll Love It
This role offers a genuine chance for autonomy and partnership. You'll have clear responsibilities, partnered with the support and freedom that you need to do your work well.
The core values that define our team, including our commitment to our clients and their projects are:
COMMUNICATION
COLLABORATION
CONTRIBUTION
CELEBRATION
CONTINUAL IMPROVEMENT
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📌 Office Coordinator (Toowoomba)
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📍 Toowoomba