Office Coordinator/Personal Assistant to CEO
MAK Industrial Water Solutions is a National Water & Wastewater Treatment specialist. MAK Water designs & manufactures a wide range of water treatment plants and supports its customers with a network of service teams across Australia.
We are an Original Equipment Manufacturer (OEM) of water treatment plants, with a wide range of technologies, and a strong future order book for plants to be installed in Australia and overseas.
THE ROLE
We have a vacancy for an Office Coordinator/Personal Assistant to the CEO to join the administration team in Malaga, WA. The role will be fulltime permanent, 5 days per week 40 hours per week. Reporting to the Group CFO, this role is responsible for providing high-level executive support to the CEO while coordinating the day-to-day administration and efficient operation of the Malaga Head office.
The role is responsible for establishing and maintaining office administration systems and procedures, supporting the senior management team, coordinating company events and functions, and providing administrative support across the business as required.
Personal Assistant for the CEO, Manage the CEO's diary
Preparation of documents, including meeting minutes as required by the CEO and Executive Managers
Compile monthly reports from profit centres
Organise performance and probationary reviews for the CEO in liaison with HR
Organise corporate travel in line with MAK Water Travel Policy, including liaising with the corporate travel company
Reconcile credit cards and expenses for senior management
Managing the admin/info email inbox
Manage the day-to-day running of the office including reception, all office supply orders,



and coordination of facilities cleaning etc and meeting couriers etc
Assist with coordinating general office repairs and maintenance, including installation and maintenance of office equipment and supplies and facilities maintenance
Assist with document control and other document related tasks
Organise and coordinate company functions and events including the Christmas function, strategy sessions, birthday morning teas, service awards and other corporate events
SKILLS & REQUIREMENTS
The successful applicant will have:
Presents professionally in person, in communications and over the phone
Excellent verbal and written communication skills
Advanced proficiency with Microsoft Outlook, Word and Excel
Great written and verbal communication skills & ability to maintain commercial confidentially
Robust organisational and time management skills and attention to detail
Strong Microsoft Outlook, Word and Excel skills
Previous personal assistant experience (highly regarded)
Ability to prioritise own workload to achieve required outcomes and targets
Understanding of business accounting systems ( highly regarded)
Certificate III or higher in business administration or business qualification
THE BENEFITS
The successful candidate will join a collaborative and supportive team.Other benefits include:
On the job training
Free onsite parking
Participation in MAK Water bonus plan




Competitive Salary and many opportunities within the business to professionally develop.
Unlock job insights
Hirer responsiveness Salary match Number of applicants
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia? What's your expected annual base salary? How many years' experience do you have as a Personal Assistant to the Chief Executive Officer? How much notice are you required to give your current employer? Have you completed a qualification in business administration? How many years' experience do you have as an office coordinator?
MAK Water is a leading Australian-owned provider of smart water solutions, designing and delivering customised water and wastewater treatment systems for industries nationwide. Serving mining, oil & gas, manufacturing, infrastructure, food & beverage, and more, we offer end-to-end services from design to maintenance. With over 5,000 systems installed and ISO-certified manufacturing in Perth, MAK Water helps clients reduce costs and improve sustainability with reliable, high-performing solutions.
MAK Water is a leading Australian-owned provider of smart water solutions, designing and delivering customised water and wastewater treatment systems for industries nationwide. Serving mining, oil & gas, manufacturing, infrastructure, food & beverage, and more, we offer end-to-end services from design to maintenance. With over 5,000 systems installed and ISO-certified manufacturing in Perth, MAK Water helps clients reduce costs and improve sustainability with reliable, high-performing solutions.
#J-*****-Ljbffr

📌 Office Coordinator/Personal Assistant To Ceo (Western Australia)
🏢 MAK Industrial Water Solutions
📍 Western Australia