The opportunity
We are seeking a motivated and detail-oriented Administrator to join our team. Reporting to the Engineering Delivery Manager, you will play a key role in supporting project delivery through accurate timesheet processing, project administration, document control and commercial administration activities.
This is an excellent opportunity for someone looking to expand their career within a supportive engineering and project environment. You will gain exposure to a broad range of administrative functions while working closely with project teams across the business.
Please note this is a 14-month mat leave cover prospect with the potential for extension pending business requirements.
Key responsibilities will include:
Processing employee and contractor timesheets accurately and within payroll deadlines
Maintaining timesheet registers and following up outstanding approvals
Raising purchase requisitions, invoices and supporting month end commercial processes
Assisting with project setup administration and cost tracking activities
Supporting document control processes including document registers, filing and revision control
Preparing reports, spreadsheets and meeting documentation
Providing general administration support to engineering and project teams
What we're looking for
You will be a proactive and organised administrator who enjoys working in a collaborative environment and takes pride in delivering accurate, high quality work.
To be successful in this role, you will have:
Certificate in Business Administration, Business Services or a related qualification preferred
Previous experience in administration, project support, finance administration or office support roles
Experience with timesheet processing or payroll administration highly regarded
Strong Microsoft Office skills, particularly Excel, Outlook and Word




Excellent attention to detail and data entry accuracy
Strong communication and stakeholder engagement skills
The ability to manage multiple priorities and meet deadlines
Experience within engineering, construction, mining, professional services or project based environments will be highly regarded. Familiarity with ERP systems such as JDE, Oracle or SAP is also advantageous.
What we offer
At Downer, we offer:
A supportive and inclusive team environment
Opportunities for ongoing learning and career development
Exposure to a range of project administration disciplines including commercial administration and document control
The opportunity to build a career pathway into Senior Project Administrator, Commercial Administrator, Document Controller, Project Controls Administrator or Project Support Officer roles
About Energy & Utilities
Energy & Utilities delivers end to end engineering, construction, maintenance and asset management services to customers across Australia and New Zealand. We support our customers through the full lifecycle of their assets while helping to enable the energy transition and deliver essential infrastructure for communities.
At Downer, we are committed to creating a diverse and inclusive workplace where everyone feels valued, respected and empowered to succeed. We welcome applications from people of all backgrounds and encourage Aboriginal and Torres Strait Islander peoples, women, culturally diverse candidates and people with disability to apply.
Downer Group is an equal opportunity employer committed to fostering a diverse, equitable and inclusive workplace.
Please note that Downer does not accept unsolicited resumes, fees or costs from recruitment agencies, search firms or labour hire companies. Unsolicited resumes sent to Downer or its employees will become the property of Downer and Downer will not be liable for any associated fees or costs.
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📌 Administrator (Gold Coast)
🏢 Downer
📍 Gold Coast