Assistant Project Manager P1LLAR Pty Ltd | Melbourne or Mornington Peninsula | Full-time (Part-time considered) | Hybrid
About P1LLAR
P1LLAR is a client-side project management and development management consultancy. We act for owners and developers across residential, hospitality, wellness, education, commercial and community projects in Victoria, with work now extending across Australia and New Zealand.
We are a small, senior team with a solid pipeline of work. That means real exposure to development and delivery decisions from day one, and it means the work you do matters immediately. It also means we need someone who can hold detail reliably without being chased.
Our projects are exceptionally unique, with involvement in luxury apartments, geothermal hot spring facilities, memorial parks and 3D concrete printed townhouses.
About the role
This is a hands-on role at the centre of our projects. You will own the operational disciplines that make multi-project delivery work including meeting minutes, action registers, consultant follow-up, document control, procurement administration and monthly cost reporting.
The first twelve months are weighted toward coordination and delivery support across our portfolio. As you demonstrate capability, you will take responsibility for defined workstreams and smaller projects, with a clear pathway toward a Project Manager position.
What you will do
Prepare accurate meeting minutes and maintain action registers across projects
Follow up consultants, contractors and authorities on deliverables
Document control through maintaining registers
Prepare and issue RFQ, RFP and scopes of work documents
Administer procurement for consultants, contractors and suppliers
Run the monthly cost reporting cycle




Draft project control group and monthly client reports for review
Status project programmes monthly and flag slippage
Prepare close-out and handover documentation
What we are looking for
Experience in project coordination or delivery support in the Australian property or construction industry
Written communication a client can rely on, including through minutes, emails and reports that need minimal editing
Numerate and comfortable with cost reports, invoices and payment schedules
Organised and self-directed, and comfortable holding others to deadlines
Strong Microsoft Office skills, including Excel, Project and SharePoint
Tertiary qualification in construction, engineering, architecture, property or a related discipline
Highly regarded
Site coordination experience on the contractor side
Contract administration experience on the contractor side
Development management experience on the client side
Mastt, Aconex, Buildpass, Procore, Microsoft Project and similar platforms
Demonstrated cost reporting experience
Demonstrated abilities in agentic AI and automations
Exposure to a range of contracts including AS****, AS**** and residential building contracts
Experience in multi-residential, wellness, tourism, hospitality, cemeteries or memorial parks
Construction induction (White Card)
What we offer
Direct exposure to development and delivery decision-making in a senior team
Genuine variety across sectors including residential, hospitality, wellness and community
Hybrid working across home, office, client premises and sites
A defined pathway toward Project Manager
Applicants must have the unlimited right to work in Australia. P1LLAR is an equal chance employer. Working parents, those with caring responsibilities and part-time applicants are also encouraged to apply.
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📌 Assistant Project Manager (Melbourne)
🏢 P1LLAR
📍 Melbourne