We are seeking an experienced, highly organised and proactive
Personal Assistant to the Managing Director
to provide comprehensive support across a broad range of business and personal matters.
This is a varied and hands-on role suited to someone who enjoys being the person who keeps things organised, follows matters through to completion and makes life easier for the person they support.
You will work closely with the Managing Director and become a trusted point of contact, managing competing priorities, coordinating appointments and commitments, handling correspondence and assisting with both day-to-day business requirements and personal affairs.
Key Responsibilities
Managing the MD's diary, appointments and schedule
Coordinating meetings, travel, accommodation and events
Preparing correspondence, documents, reports and presentations
Managing emails and assisting with follow-up and prioritisation
Coordinating business activities and liaising with staff, clients, suppliers and external advisers
Assisting with personal appointments, bookings, errands and household-related matters
Organising personal and business commitments to ensure deadlines are met
Conducting research and providing information to assist with decision-making
Managing confidential and sensitive information with complete discretion
Following up outstanding matters and ensuring tasks are completed
Assisting with ad hoc projects and other tasks as required
Anticipating the General Manager's needs and proactively addressing issues before they become problems




About You
Highly organised and exceptionally good at managing competing priorities
Energetic, proactive, resourceful and able to work with minimal supervision
Discreet and trustworthy, with a high level of integrity
Calm under pressure and able to adapt to changing priorities
Practical and solutions-focused
Comfortable handling both business and personal matters
Digitally savvy and confident using Microsoft Office and other business systems
Willing to take ownership and see tasks through from start to finish
Experience
Previous experience as a
Personal Assistant, Executive Assistant, Executive Coordinator, Office Manager or similar
role will be highly regarded.
Experience supporting a senior executive, business owner or Managing Director would be advantageous.
More important than a particular qualification is your ability to demonstrate
judgement, discretion, initiative and reliability
.
The Ideal Candidate
The successful candidate will be someone who naturally thinks
"what needs to happen next?"
rather than waiting to be told.
You will be comfortable juggling business priorities with personal requests, protecting confidential information and dealing with whatever comes across your desk. You will have excellent judgement, robust attention to detail and the confidence to take initiative.
If you are an organised, capable and personable PA who enjoys being relied upon and making things happen, we would love to hear from you.
#J-*****-Ljbffr

📌 Executive Pa To Managing Director — Master Of Schedules (Sydney)
🏢 Corporate Financial Services
📍 Sydney