Reporting to the Project Manager, People & Facilities, the Office Assistant role provides general administrative support, coordinates office operations, maintains supplies and facilities and organises events and catering.ResponsibilitiesOffice operations and administrationManage the reception inbox and respond to general office enquiries.Coordinate deliveries, courier services and internal mail.Maintain office, meeting room and kitchen supply inventory levels.Place weekly orders for kitchen supplies and stationery for the Sydney and Brisbane offices.Manage part of the office supplies budget.Create presentations and documents using Microsoft 365, including PowerPoint, Excel and Word.Facilities, events and workplace experienceEnsure meeting rooms remain clean, tidy and ready for use.Submit and track maintenance requests for the Sydney and Brisbane offices with building management.Monitor facilities support tickets, respond promptly and ensure requests are resolved on time.Organise catering as required.Plan staff events in coordination with the Social Committees.Organise e-waste collection for the Sydney and Brisbane offices.Health, safety and securityManage fire warden and first-aid training schedules.Support the General Manager, Safety and Wellbeing in ensuring all offices meet applicable health and safety requirements.Issue,



record and collect staff security passes for the Sydney and Brisbane offices.Executive and team supportProvide executive assistance to the CEO.Arrange travel for the EGM and team members.Assist with general travel enquiries and escalated urgent travel matters to the Project Manager, People & Facilities.Coordinate itineraries and logistics for international visitors.Assist in welcoming and onboarding new employees at the Sydney office.SkillsStrong organisational, prioritisation and multitasking abilitiesHigh level of professionalism, confidentiality and communicationAbility to work effectively in fast-paced environmentAttention to detail, proactive problem solving and commitment to qualityProficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)Required qualificationsA minimum of 5 years proven experience in executive assistance/admin/office assistant roleLanguagesEnglish (full qualified competence)Preference may be given to candidates with the followingCandidates with a strong can-do attitude who are comfortable with the hands-on nature of the roleOthersWorking in the office 5 days a weekAs a worker, you must comply so far as reasonably practicable, with any reasonable instruction that is given by Iberdrola Australia to comply with health and safety requirements.Availability to travel interstate and to rural locations.
#J-*****-Ljbffr

📌 Office Manager (New South Wales)
🏢 Iberdrola Australia
📍 New South Wales