Administration & Finance Assistant
Are you organised, friendly and looking for a role where you can make a real difference each day?
Whether you're returning to the workforce after raising a family, starting your career, looking for a career change, or bringing years of administration and finance experience, we'd love to hear from you.
We know that skills can be learned, so if you're enthusiastic, willing to learn, and enjoy being part of a supportive team, we encourage you to apply.
About the role
As our Administration & Finance Assistant, you'll be at the heart of our business operations.
This wide-ranging role combines reception, administration and accounts support, ensuring our office runs smoothly while providing excellent service to customers, suppliers and our team.
You'll be the welcoming face of Harrybilt, helping coordinate day to day activities and supporting our finance and administration functions.
Key responsibilities
Answer and direct phone calls
Welcome visitors and customers
Manage incoming emails, mail and deliveries
Filing, data entry and general office administration
Ordering office supplies and managing office amenities
Managing team events, staff functions and workplace initiatives
Supporting various departments with administrative tasks
Managing Safety Culture/Mitti – a workplace improvement platform
Processing supplier invoices and statements
Creating purchase orders
On boarding and managing supplier accounts
Future Development Opportunities
As you grow in the role, you'll have opportunities to expand your skills and gain experience in:
Accounts receivable
Payroll administration




Recruitment coordination & support
About you
Has a positive, can do attitude
Enjoys helping people and being part of a team
Is organised and pays attention to detail
Communicates confidently and professionally
Can manage multiple tasks and priorities
Has basic computer skills and is comfortable learning new systems
Has experience with Microsoft Office (Word, Outlook and Excel)
Has administration, reception or accounts experience (desirable but not essential)
Accounting Software experience, such as MyOb, is advantageous but not essential
We Welcome Diverse Applicants
At Harrybilt Engineering, we value diversity and believe different experiences make our team stronger.
We encourage applications from:
Parents returning to work after raising children
School leavers and young people starting their career
Experienced administration and finance professionals
Career changers looking for a new opportunity
About us
Harrybilt Engineering is a proudly Australian manufacturing and engineering company specialising in road rail vehicles, excavators, trailers and rail maintenance equipment.
We are known for our commitment to quality, innovation and teamwork.
Why Join Harrybilt?
Supportive and welcoming team culture
Flexible and inclusive workplace
Variety in your day to day work
Training and development opportunities
Career progression into finance and HR
A workplace that values teamwork, respect and community involvement
If you're looking for a workplace where you'll be supported, valued and given opportunities to grow, we'd love to meet you.

📌 Administration & Finance Assistant (Ballarat)
🏢 Harrybilt Engineering
📍 Ballarat