ABOUT PULSE

Pulse is an Australian-owned software company established for more than 35 years. Pulse Vantage is a complete management system with six fully integrated or standalone modules.

Pulse is utilised across the mining industry and various other sectors. Our ongoing efforts to enhance existing systems, along with frequent new product releases, are driving the company's vision to develop, improve, and evolve its world-class ERP software, analytics, and mobility platforms through the integration of emerging technologies.

ABOUT THE ROLE

Pulse is seeking an Accounts Payable & Receivable Administrator to support our Finance Manager with the day-to-day finance and payroll administration that keeps the business running.

Reporting to the Finance Manager, this is a hands-on administrative role with no direct reports — you'll take ownership of daily reconciliations, payroll support, and accounts payable and receivable processing across the business, while also lending a hand with broader finance administration as needed.

What You'll Be Doing (And loving!):

- Process daily transactions and reconciliations, including banking activity, through our in-house database — managing and resolving discrepancies as they arise

- Own end-to-end payroll support: new starter data entry, employee record maintenance, payroll enquiries, and the development of standard reports

- Prepare and issue accounts receivable invoices

- Process accounts payable payments, generally on the day of request

- Support month-end activities and monthly Group financial reporting, as directed by the Finance Manager

- Manage monthly subscriptions and their reconciliation





- Maintain accurate data entry and data integrity across our finance and payroll systems

- Provide broader administrative support to the Finance Manager as needed

What Makes You a Great Fit:

- At least 1 yrs experience in accounts payable, accounts receivable, or broader finance administration

- Payroll experience is a strong plus

- Comfortable working within finance and payroll databases and software systems, with a genuine interest in technology and process improvement

- Excellent attention to detail, particularly around reconciliations and data accuracy

- Able to juggle recurring deadlines — weekly reconciliations, monthly payroll, and month-end — without dropping the ball

- A explicit, proactive communicator who's comfortable liaising across departments

- Comfortable working in a support capacity, without people-management responsibilities

- Tertiary qualifications in Accounting, Finance, or a related field (or equivalent experience) is a plus

- Experience in the mining, manufacturing, or resources sector is a strong advantage but not essential

Why Pulse?
This isn't just another job — it's a full-time, permanent gig at a company that cares about your growth and happiness. We'll train you on all our modules, help you sharpen your skills, and support your career journey. Plus, enjoy fantastic perks like weekly fruit baskets, free coffee, a state-of-the-art gym, pinball, golf simulators, gaming zones, and a chill lounge to unwind.

Who You Are:
A curious, organised, team-oriented individual who values integrity, quality, innovation, and growth — just like us!

If you're ready to step into a role where every day brings variety, a chance to keep learning, and real ownership of the numbers that keep Pulse running, we want to hear from you.

📌 ACCOUNTS PAYABLE & RECEIVABLE ADMINISTRATOR | FINANCE ADMINISTRATION (Newcastle)
🏢 Pulse Mining Systems
📍 Newcastle