Position Description

Job Title Accounts Payable Officer Commencement ASAP

Classification School Officers Level Level 3 to Level 4 DOE

Salary $80K to $90K Job Type Fixed-term Full-time

Website www.essington.nt.edu.au Location Darwin, Northern Territory

Contact Tania Johnson [email protected]

Context Statement The Essington School (Essington) was established in 1989 and offers high quality childcare, preschool, early childhood, junior and senior school programs. The school is parent-led, non-denominational and co-

educational with a reputation for innovation and high-quality learning outcomes at a national and international level.

Essington is committed to delivering a world class education built on a foundation of high standards and respectful relationships. We foster a culture of excellence, underpinned by our school values and a focus on achievement and wellbeing. In partnership with our community, we provide a comprehensive pathway from preschool to Year 12, ensuring our young people have every opportunity to reach their potential and engage positively in the world beyond.

Position Objective

The Accounts Payable Officer is responsible for the accurate and timely processing of the School’s accounts payable functions. The role manages supplier invoices, purchase orders, payments and reconciliations, ensuring transactions are processed in accordance with the School’s financial procedures and internal controls.

The position is an integral part of the Finance Team and works collaboratively with the broader team to ensure that the School’s financial records are accurate, current and maintained in accordance with established financial processes and controls.

Position activities

- Processing and verifying supplier invoices and purchase orders

- Matching invoices to supporting documentation and obtaining appropriate approvals

- Ensuring confidentiality, accuracy and compliance with relevant financial policies and procedures





- Preparing supplier payment batches for review and authorisation within required timeframes

- Maintaining accurate supplier records and responding to supplier enquiries

- Reconciling supplier statements and resolving discrepancies

- Reviewing outstanding creditor balances and following up aged or unresolved items

- Maintaining appropriate segregation of duties and internal controls throughout the accounts

payable and payment process
- Assisting with month-end and year-end financial processes

- Supporting the Finance Team with reporting, audits and other administrative duties as required

- Maintaining accurate financial records and documentation

- Ensuring invoices comply with relevant GST and financial documentation requirements

- Undertaking all other duties as reasonably directed by the Finance Manager or Business Manager

Skills, Competencies, Values and Attributes

Essential

- Relevant qualification in accounting, bookkeeping or business administration, or demonstrated

equivalent experience
- Demonstrated high level of computer literacy and proficiency in Microsoft Office applications and

financial or school administration systems, with the capability and willingness to learn new systems as required
- High level of organisational, time and workload management skills, including the ability to prioritise

workloads to meet strict deadlines
- Highly effective communication, customer service and interpersonal skills and the demonstrated

ability to interact constructively and collaboratively with staff at all levels of the organisation
- Demonstrated ability to use initiative, assume responsibility for tasks and projects and to resolve

problems




- Proven ability to prepare materials which are clear and coherent

- Ability to work in a team environment

- Working with Children Clearance (WWCC) ‘Ochre Card’ - employment is conditional on compliance

with the Care and Protection of Children Act (NT) 2007, as amended, and the accompanying regulations.
- Police check

Desirable
- Experience in the not-for-profit sector

- Experience using accounting or financial management systems

Accountabilities

- Actively support the school Policies and Procedures aims and objectives in order to facilitate the

day-to-day operation of, and promote a high quality of education within the school
- Serve as a good ambassador of the school, present and conduct self in a manner consistent with

the school ethos and policies.
- Attend staff meetings and training when required

- Ensure all students and parents are provided with a quality service in a timely, efficient and friendly

manner
- Maintain qualified confidentiality concerning information regarding staff and/or students and

their families
- Act as a member of a team, developing and supporting the philosophy and ethos of the team

- Ensure that all documents are prepared and presented in accordance with the school’s style guide

- Be informed of Work Health and Safety Legislation and associated requirements

- Follow safe working procedures developed for the school

Report any hazards identified throughout the school to the WHS Representative
- •

Reporting

- The position reports to the Finance Manager, with overall accountability to the Business Manager

and Principal/CEO

This is intended as a framework for a performance review conducted by the Finance Manager who reserves the right to amend roles, responsibilities, and requirements as necessary to meet the operational needs of the school.

Applications must include a detailed resume and a one-page summary addressing your suitability to the position.

📌 ACCOUNTS PAYABLE OFFICER (Northern Territory)
🏢 The Essington School
📍 Northern Territory