We are a Family owned and operated commercial and domestic air conditioning company established in 1989, looking for a highly organised Administration Assistant with Simpro experience to support our operations, project managers and accounts team.

This role is critical to keeping jobs running smoothly from quote to completion — managing job setup, scheduling support, invoicing, and maintaining accurate records in Simpro.

This is an ideal role for someone with experience in the trades / construction / HVAC industry!

Simpro & Job Management

- Set up new jobs, service calls and projects in Simpro/Tradify
- Assist with quoting, purchase orders and job cost tracking
- Manage job statuses, progress notes and documentation
- Upload and maintain drawings, variations,



compliance documents and photos
- Support project managers with job administration and reporting

Social Media
- Assist with Managing the social media page/shooting content where required

General Administration
- Answer phones and handle email enquiries professionally
- Maintain filing systems (digital and physical)
- Assist with onboarding new staff and subcontractors
- Support management with reports, data entry and system improvements

Job Type: Full-time

Pay: From $35.00 per hour

Perks

- Free drinks

Work Location: In person

📌 Administrative Assistant (Tullamarine)
🏢 J u0026 S Airconditioning and Heating
📍 Tullamarine