Assistant Project Manager P1LLAR Pty Ltd | Melbourne | Full-time (Part-time considered) | Hybrid

About P1LLAR

P1LLAR is a client-side project management and development management consultancy. We act for owners and developers across residential, hospitality, wellness, education, commercial and community projects in Victoria, with work now extending into NSW and Current Zealand.

We are a small, senior team with a solid pipeline of work. That means real exposure to development and delivery decisions from day one, and it means the work you do matters immediately. It also means we need someone who can hold detail reliably without being chased.

Our projects are exceptionally unique, with involvement in luxury apartments, geothermal hot spring facilities, memorial parks and 3D concrete printed townhouses.

About the role

This is a hands-on role at the centre of our projects. You will own the operational disciplines that make multi-project delivery work including meeting minutes, action registers, consultant follow-up, document control, procurement administration and monthly cost reporting.

The first twelve months are weighted toward coordination and delivery support across our portfolio. As you demonstrate capability, you will take responsibility for defined workstreams and smaller projects, with a clear pathway toward a Project Manager position.

What you will do

- Prepare accurate meeting minutes and maintain action registers across projects
- Follow up consultants, contractors and authorities on deliverables
- Document control through maintaining registers
- Prepare and issue RFQ, RFP and scopes of work documents
- Administer procurement for consultants, contractors and suppliers
- Run the monthly cost reporting cycle
- Draft project control group and monthly client reports for review
- Status project programmes monthly and flag slippage




- Prepare close-out and handover documentation

What we are looking for

- Experience in project coordination or delivery support in the Australian property or construction industry
- Written communication a client can rely on, including through minutes, emails and reports that need minimal editing
- Numerate and comfortable with cost reports, invoices and payment schedules
- Organised and self-directed, and comfortable holding others to deadlines
- Strong Microsoft Office skills, including Excel, Project and SharePoint
- Tertiary qualification in construction, engineering, architecture, property or a related discipline

Highly regarded

- Site coordination experience on the contractor side
- Contract administration experience on the contractor side
- Development management experience on the client side
- Mastt, Aconex, Buildpass, Procore, Microsoft Project and similar platforms
- Demonstrated cost reporting experience
- Demonstrated abilities in agentic AI and automations
- Exposure to a range of contracts including AS4000, AS4902 and residential building contracts
- Experience in multi-residential, wellness, tourism, hospitality, cemeteries or memorial parks
- Construction induction (White Card)

What we offer

- Direct exposure to development and delivery decision-making in a senior team
- Genuine variety across sectors including residential, hospitality, wellness and community
- Hybrid working across home, office, client premises and sites
- A defined pathway toward Project Manager
- Flexible work arrangements

To apply

Please apply with your CV and a short covering note detailing a project you helped keep on track and how you did it. A full cover letter is not required.

Applicants must have the unlimited right to work in Australia. P1LLAR is an equal opportunity employer. Working parents, those with caring responsibilities and part-time applicants are also encouraged to apply.

📌 Assistant Project Manager (Melbourne)
🏢 P1LLAR
📍 Melbourne