This is a Administration Officer, Finance Hub - Financial Advisory Services role with Queensland Department of Education based in Gold Coast, QLD, AU
== Queensland Department of Education ==

Role Seniority - mid level

More about the Administration Officer, Finance Hub - Financial Advisory Services role at Queensland Department of Education

Financial Advisory Services, Hope Island, is looking for someone who is dependable, eager to learn, and has an aptitude for supporting others to continuously improve financial management in schools.

One position is permanent, and the other is a temporary full-time role until 31 December 2026, unless otherwise determined.

If you're ready to make a positive impact and grow in a supportive environment, we encourage you to apply now.

About The Department

Working for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and innovation. Be part of an environment that respects professionalism and diversity, offers training and development opportunities and embraces flexible careers and work-life balance. Find out more about working with us .

Your Role

You Will

Deliver financial processing, support, and advice to schools under a fee-for-service agreement, reporting directly to the Financial Advisory Services Manager. Collaborate with Principals and Business Managers across multiple schools within the Hub region to manage financial operations. Oversee day-to-day financial processing in OneSchool, ensuring compliance with financial policies and procedures. You will have responsibility for leading the following activities and undertaking the following

Key Tasks

Key Task In This Role Are

Perform financial processing in OneSchool and SBS Finance,



including invoice payments, purchase requisitions, purchase order maintenance, corporate card reconciliations, bank reconciliation, and receipting. Manage accounts receivable, including receipting, invoicing (individual/bulk), cancellations, and parent refunds, as well as asset creation and disposal, journal preparation, and BAS review with GST corrections. Coordinate key financial activities such as end-of-term Systems Evaluation Checklist completion and preparation of budget adjustments for Principal approval. Provide monthly financial reports for Principal review, ensuring high audit standards, and assist with Control Self Assessments, School Financial Data Collection, and other acquittals. Support purchasing, procurement, and strategic financial planning for Hub schools in collaboration with Senior Finance Officers.

About You

We are looking for our next Administration Officer, Finance Hub to have:

Strong knowledge and experience with OneSchool is essential. Prior experience as a Business Manager or Administrative Officer with a finance focus is highly desirable. Ability to work independently, set priorities, manage workflows, and meet processing deadlines. Familiarity with Department of Education policies, procedures, and finance requirements. Strong communication skills, with the ability to clearly explain financial concepts to Hub school staff. Proficient in technology,



particularly in using Microsoft Teams effectively.

Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position.

Interested? To Apply

Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history). Attach a written statement (2-page maximum) outlining your suitability to the role.

Contact Name: Adam Ronald, Acting Manager 0418 779 117

Closing Date: 10 December 2025

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Occupational group Administration

Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning recent things all the time and the Queensland Department of Education team will be there to support your growth.

Please consider applying even if you don't meet 100% of what’s outlined

Key Responsibilities

- Delivering financial processing and support
- Collaborating with school leaders
- ✅ Overseeing financial compliance

Key Strengths

- Strong knowledge and experience with OneSchool
- ️ Strong communication skills
- Proficient in technology
- Prior experience as a Business Manager or Administrative Officer
- Familiarity with Department of Education policies
- Ability to work independently

A Final Note: This is a role with Queensland Department of Education not with Hatch.

📌 Administration Officer, Finance Hub - Financial Advisory Services (Gold Coast)
🏢 Queensland Department of Education
📍 Gold Coast