Operations Coordinator: Koster Kulture

Location: Remote (Sydney or Melbourne Australia based) | Type: Contract / Part time. Scope for growth | Reports to: Founder

About Koster Kulture

Well known for its "Wearable Art" pieces, Koster Kulture is a growing womenswear fashion label founded in Sydney, Australia. Its sculptural silhouettes, handcrafted finishes, and modern coastal influence have earned a loyal following of creatives, tastemakers, and women who value effortless self-expression. Koster Kulture continues to expand globally while staying rooted in craftsmanship, storytelling, and the celebration of individuality.

The Role The Operations Coordinator at Koster Kulture plays a key role in managing and streamlining the day-to-day operations of the business, ensuring the productive flow of orders, inventory, and information across the company. This role involves coordinating between production, fulfilment, customer service, and marketing, maintaining communication with suppliers and freight partners, and ensuring that operational processes align with Koster Kulture's standards and business objectives.

Key Responsibilities

Process & Workflow

- Coordinate between departments (production, fulfilment, customer service, marketing) so nothing falls through the cracks
- Maintain and improve standard operating procedures (SOPs)
- Track deadlines, deliverables, and follow up on outstanding tasks

Logistics, Fulfilment & Supply Chain

- Manage inventory, stock levels, and supplier orders, helping forecast demand and set reorder points to avoid stockouts or overstock
- Coordinate shipping, order fulfilment, and returns, including domestic and international freight where applicable
- Liaise with couriers, warehouses, and manufacturers, and support customs/import coordination for overseas suppliers
- Track supplier lead times and delivery performance, flagging risks (delays, shortages, cost increases) before they become problems
- Support day-to-day warehousing needs — stock transfers, storage organisation,



and coordination with 3PLs or fulfilment partners
- Help identify opportunities to improve freight costs, delivery speed, or supplier terms, and feed these up for decision-making

Admin & Support

- Schedule meetings, manage calendars, and handle correspondence
- Data entry and record-keeping (orders, invoices, supplier contracts)
- Pull together basic reporting for the owner/manager to review

Vendor Coordination

- Act as a point of contact for suppliers, contractors, on operational issues
- Handle customer service escalations relating to order/fulfilment problems

Systems & Tools

- Keep platforms updated (e.g. Shopify, inventory systems, CRM)
- Flag inefficiencies and help implement small process improvements

What You'll Bring

- Minimum of 3 years of experience in production or operations coordination or a similar role, within the fashion or luxury retail industry.
- Strong organisational and time-management skills.
- Excellent communication and interpersonal skills.
- Attention to detail and a proactive approach to problem-solving.
- Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
- Proficiency in Google Suite and Excel and production management software.
- Knowledge of production processes, quality control, and supply chain management.

Why Join Koster Kulture

- Competitive remuneration and access to staff benefits
- Genuine ownership of the operations function and direct impact on business growth
- Work directly with the founder with real influence over processes
- Flexible, remote-friendly working arrangement
- The opportunity to help shape a distinctive, design-led Australian brand's next growth phase

How to Apply

Apply now to [email protected] with your resume outlining experience and a cover letter highlighting why you believe you’re the right fit for the role.

Applications reviewed on a rolling basis.

Note: employment type, hours, and compensation are flexible depending on the right candidate — open to discussing contract, part-time, or full-time arrangements

📌 OPERATIONS COORDINATOR (Sydney)
🏢 KOSTER KULTURE
📍 Sydney