Position: Assistant Site Manager/3IC - Retail Purpose: The Assistant Site Manager / 3IC, plays a key role in keeping the site running smoothly, safely, and simply—every shift, every day.

This is a hands-on role focused on operational excellence across fuel, convenience, and food, ensuring customers get a fast, fresh, and reliable experience every time they visit.

You’ll support the Site Manager to deliver strong results, step in to supervise the team when needed, and help create a site that feels welcoming, efficient, and easy to enjoy.

Employment Type

Full-time (hours may vary based on site requirements, including weekends, evenings, and public holidays) Reports To: Site Manager Direct Reports: NA Indirect Reports Customer Service Attendants (shift-based supervision)

Kitchen / Café Attendants (where applicable) Businesses Unit: Retail Operations Location: Site-Based (Australia) Internal Relationships: Site Manager

Retail Operations Team

Maintenance Teams

People (HR) Team

EHS Team External Relationships: Customers

Suppliers

Contractors Role Corporate Obligations: Compliance with company standards, policies, food safety standards, and Australian regulatory requirements Job Code/Ref: SO.0000.S3 Key Responsibilities Area Site Operations (Core Focus) Operate a safe, compliant, and efficiently run site across fuel, convenience, and food offers

Maintain high standards across shop, forecourt, and food preparation areas

Ensure stock availability, fresh food quality, accurate pricing, and minimal shrinkage

Deliver smooth day-to-day operations—simple, consistent, and reliable Food &

- Fresh (Where Applicable) Prepare and serve fresh, quality food customers can trust

Follow food safety and hygiene standards every time—no shortcuts

Manage food displays, rotation, and waste to protect quality and cost

Support team members to deliver consistent food standards

Keep things clean, fast, and fresh during busy periods Customer Experience Deliver friendly, fast, and easy service across every interaction

Set the tone on shift—welcoming, positive, and helpful

Step in to support peak periods and busy moments





Handle customer queries and issues with confidence and care

Help create a site customers want to come back to.

Shift Supervision

Take responsibility for the site when the Site Manager (or 2IC) is not present

Provide clear direction to team members during shifts

Support onboarding and on-the-job training of new team members

Ensure team members follow processes, safety standards, and expectations

Take action to address any performance or behavioural concerns by raising in accordance with relevant policies & procedures

Lead by example—hands-on, visible, and reliable Commercial &

- Operational Discipline Support sales growth through great availability and execution

Minimise waste, stock loss, and operational inefficiencies (especially in food)

Follow roster plans and support efficient labour use on shift

Complete daily routines, checks, and reporting accurately

Stay focused on what matters most to run the site well Health, Safety &

- Compliance Maintain a physical and psychologically safe environment for customers and team members

Follow safety, fuel handling and environmental safety procedures

Identify and act on hazards quickly

Complete required safety checks and tasks accurately General Complete required training (including food safety where applicable)

Support the wider team and step into different tasks as needed

Bring energy, ownership, and a positive attitude to every shift Success Measures Smooth and consistent shift operations

Strong site presentation and cleanliness

Customer satisfaction and service speed

Food safety and quality standards

Reduced stock loss and food waste

Reliable shift leadership and team support Person Specification

Skills &

- Experience

Experience Experience in retail, convenience, hospitality, or food service

Experience working in fast-paced,



customer-facing environments

Previous shift supervision experience preferred.

Skills &

Competencies Strong operational focus—gets things done efficiently and well

Comfortable working across multiple tasks and priorities

Clear communicator who keeps things simple

Hands-on approach with attention to detail

Ability to step up and guide others when needed.

Knowledge

Understanding of retail or food service operations

Basic knowledge of food safety standards (or willingness to learn)

Awareness of workplace safety requirements

Basic cash handling and reporting understanding.

Personal Attributes

Positive, reliable, and easy to work with

Enjoys being active and on the go

Takes pride in a clean, well-run site

Calm under pressure and solution-focused

Brings a bit of energy and fun to the day.

Job Sizing

Statements

Knowledge &

- Application Has substantial understanding of the job either from experience or a training/certification program and applies knowledge and skills to complete a wide range of tasks. Complexity &
- Problem Solving Works on assignments that are moderately difficult, guided by defined and documented processes. May be expected to adapt solutions to other problems for related situations. Encounters problems which are wide-ranging but generally similar. Requires some fact finding in order to fully understand the issue and consider the most appropriate response.

Impact varies between immediate and short term (less than one year). Scope of impact typically at the department or team level; wider impact in customer facing roles.

Financial accountability typically confined to awareness and management of cost in relation to own work. Collaboration &

- Interaction Normally receives little instruction on daily work, general instructions on newly introduced assignments. Accountable for quality and timeliness of own deliverables.

May be responsible for up-skilling new team members.

Conveys and exchanges basic technical or information with colleagues/clients/customers; audience is typically knowledgeable about the subject matter.

📌 Retail Assistant Manager (Geebung)
🏢 Freedom Fuels
📍 Geebung