Applicants without full Procore exposure will not be considered
PLEASE READ BEFORE APPLYING
This role is for an experienced Commercial Contracts Administrator who uses Procore daily and can operate independently from day one.
If you have:
- “Some exposure” to Procore
- Only uploaded documents
- Used Procore occasionally
- Worked alongside someone else who used Procore
Do not apply.
THE ROLE
We are a growing commercial construction business delivering multiple projects across NSW. We are seeking a fully competent Contracts Administrator who can take ownership of the commercial function and support a Senior Project Manager without hand-holding.
This is not a junior role and not a learning role .
KEY RESPONSIBILITIES
You will be responsible for:
- End-to-end subcontract and supplier administration
- Procurement planning and execution
- Preparing, issuing, and managing subcontracts and purchase orders
- Managing RFIs and variations from start to finish
- Maintaining accurate cost reports and commercial registers
- Supporting progress claims and payment schedules
- Daily use of Procore , including:
- RFIs
- Variations
- Commitments
- Document control
- Registers
- Workflows and approvals
- Liaising directly with subcontractors, suppliers, and consultants
- Supporting the Senior Project Manager with commercial risk and margin protection
You must be comfortable working with minimal supervision.
NON-NEGOTIABLE REQUIREMENTS
You must have:
- Proven experience as a Contracts Administrator on commercial construction projects
- Daily, hands-on use of Procore in a CA capacity
- Full exposure to Procore modules relevant to contract administration
- Experience independently managing procurement, RFIs, and variations
- Strong understanding of cost control and margin protection
- Confidence dealing directly with subcontractors and consultants
If you require training to perform the above, this role is not suitable .
WHAT THIS ROLE IS NOT
This position is not suitable for:
- Assistant or junior Contract Administrators
- Project Administrators
- Candidates transitioning from bookkeeping or admin roles
- Residential-only backgrounds
- Candidates with limited or observational Procore experience
We are looking for someone who can operate immediately , not grow into the role.
WHAT WE OFFER
- $145,000 – $170,000 + super , based on experience
- Real autonomy and responsibility
- Direct access to senior leadership
- A structured business investing in systems and delivery
- Long-term opportunity for the right candidate
FINAL NOTE
This role will not suit everyone — and that is intentional.
We are building a reliable commercial operation and require someone who can keep pace immediately.
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📌 SENIOR CONTRACT ADMINISTRATOR (The Hills Shire)
🏢 Westpoint Group
📍 The Hills Shire
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