Job Description

Executive & Administrative Support

- Manage the GEO Lead Partner’s diary, meeting schedule and day-to-day administrative priorities.
- Coordinate meetings, prepare agendas and collate relevant papers or briefing materials as required.
- Monitor and manage correspondence, follow-ups and key deadlines in a timely and professional manner.
- Arrange travel, accommodation, itineraries and related logistics where required.
- Support expense preparation, invoice processing and general administrative tasks in line with internal processes.

Client & Stakeholder Coordination

- Coordinate client meetings, internal catch-ups and stakeholder interactions on behalf of the GEO Lead Partner.
- Support the preparation and distribution of documents, meeting notes and follow-up actions.
- Maintain accurate contact and client information where required, including updates to customer relationship management (CRM) systems.
- Act as a qualified point of contact for internal teams, clients and visitors.

Office & Team Support

- Work collaboratively with the Darwin team, local leadership support network and national teams.
- Assist with basic office coordination, room bookings, catering and visitor arrangements as required.
- Support local team activities, office communications and engagement initiatives when needed.
- Help maintain a positive, organised and welcoming office experience for employees,



clients and visitors.

Collaboration & Continuous Improvement

- Build effective relationships with Partners, Executive Assistants, client service teams and business support functions.
- Identify simple opportunities to improve administrative processes, communication flow and ways of working.
- Contribute to a collaborative, inclusive and supportive team culture.

Your Experience

You will bring a combination of the following skills and experience:

- Previous experience in an Executive Assistant, Personal Assistant or senior administrative support role.
- Strong diary, meeting, travel and email management skills.
- Excellent organisational skills and the ability to manage competing priorities with care and attention to detail.
- Clear, professional communication skills and confidence working with Partners, clients and internal stakeholders.
- Sound judgement, discretion and professionalism when handling confidential information.
- A proactive, practical and solutions-focused approach to daily support.
- Confidence using Microsoft 365, including Outlook, Word, PowerPoint and Teams.
- Experience with CRM systems and business management platforms is desirable, but not essential.
- A positive, adaptable and collaborative mindset with a genuine focus on delivering great service.

📌 Executive Assistant (Darwin)
🏢 KPMG Australia
📍 Darwin