Position Overview

The Office & Accounts Administrator is responsible for the efficient day-to-day administration and financial processing of the business. This role plays a critical part in supporting operations by managing customer invoicing, payroll administration, accounts functions, and general office administration. Working closely with management, production staff, suppliers, and customers, the Office & Accounts Administrator ensures accurate record keeping, timely financial transactions, and the smooth operation of office systems within a busy fabrication environment.

Key Responsibilities

Accounts Payable & Procurement

- Accurate and timely processing of supplier invoices and credit notes.

- Weekly and monthly creditor reconciliations completed within deadline.

- Preparation of creditor payment schedules and aged payables reports.

- Maintain accurate creditor records, supplier master data and supporting documentation.

- Resolution of supplier queries and account discrepancies within agreed service levels.

- Accurate month-end accounts payable balances and supporting reconciliations.

- Maintenance of strong supplier relationships through effective communication and issue resolution.

- Raise Purchase Orders (POs) for general business requirements and assist with project-related purchasing as required.

- GRN of POs when required.

- Monitor outstanding purchase orders and follow up overdue deliveries with suppliers.

- Process Accounts Payable invoices accurately and in a timely manner.

- Raise Purchase Orders (POs) for general business requirements and assist with project-related purchasing as required.

- Assist in ensuring monthly Accounts Payable payment runs are accurate and complete.

- Monitor outstanding purchase orders and follow up overdue deliveries with suppliers.

Accounts Receivable & Invoicing

- Process Accounts Receivable sales invoices.

- Set up and administer progress claims for project-based work.

- Generate and distribute invoices in accordance with customer requirements.

- Manage weekly customer purchase order requests.

- Assist with debtor management and customer account enquiries.





- Perform job entry administration, particularly for projects involving progress claims.

Payroll Administration

- End to end payroll processing according to relevant workplace legislation, awards, and company policies.

- Reconcile and process weekly payroll accurately and on time.

- Maintain employee records including new starters, exits and employee changes in payroll and HR systems, (Reckon Payroll and PeopleHR).

- Reconcile employee timesheets on a weekly basis.

- Complete payroll reconciliations and payroll journals.

- Prepare payroll reports, reconciliations, and support documentation for management.

- Maintain confidentiality and security of payroll information.

- Reconcile employee timesheets on a weekly basis.

- Process weekly payroll accurately and on time.

- Issue electronic payslips to employees.

- Ensure payroll compliance with relevant workplace legislation, awards, and company policies.

Office Administration

- Maintain office filing systems and company documentation.

- Coordinate site facilities requirements and vehicle bookings.

- Assist with employee onboarding administration and site inductions when required.

- Support management with general administration, data entry, and reporting.

Operational & Project Support

- Enter and maintain project and job information within company systems.

- Assist with quoting activities, particularly for store maintenance and do-and-charge jobs.

- Work closely with project managers and operations staff to ensure accurate administrative records.

- Support project documentation, customer requirements, and contract administration as required.

Compliance & Reporting

- Prepare and submit monthly ESG(Environment/Social/Governance) reporting data.





- Assist with pre-audit preparation and annual audit sample selections.

- Maintain accurate records to support compliance, quality, and financial reporting requirements.

- Ensure all financial and administrative records are maintained in accordance with company procedures.

Skills & Experience

Essential

- Previous experience in accounts administration, office administration, or bookkeeping.

- Experience in Accounts Payable and Accounts Receivable processing.

- Experience processing payroll and payroll compliance requirements.

- Strong understanding of invoicing, reconciliations, and general accounting processes.

- Strong skills in Microsoft Office, particularly Excel, Outlook, and Word.

- Excellent organisational and time management skills.

- High attention to detail and accuracy.

- Strong communication and customer service skills.

Desirable

- Experience within a fabrication, manufacturing, engineering, construction, or trades-based business.

- Knowledge of procurement and inventory processes, including goods receipting.

- Familiarity with PeopleHR or similar HR management systems.

- Understanding of ESG reporting requirements.

- Certificate IV in Accounting, Bookkeeping, Business Administration, or related discipline.

Personal Attributes

- Professional, reliable, and trustworthy.

- Strong attention to detail and commitment to accuracy.

- Ability to manage multiple priorities and meet deadlines.

- Proactive and self-motivated.

- Strong problem-solving and organisational skills.

- Discreet when handling confidential payroll and financial information.

- Able to work independently and within a team environment.

Why Join Us?

This role offers the opportunity to become a key member of a growing fabrication business, working across finance, administration, and operational support functions. You will play an integral role in supporting the business while developing a broad range of skills within a agile and hands-on environment. We are conveniently located in Osborne Park with onsite parking. Be part of a great team and wonderful working environment.

📌 Office & Accounts Administrator – Dewhurst WA (Perth)
🏢 Important Company of the Sector
📍 Perth