Parish Secretary
Permanent Part-Time Position 28 hours per week
Parish Secretary at the Parish of St Patrick and St Francis Xavier, Lithgow
Catholic Diocese of Bathurst
Commencing ASAP by Negotiation

The Catholic Diocese of Bathurst is inviting applications for the role of Parish Secretary at the Parish of St Patrick and St Francis Xavier, Lithgow.

This position offers an chance to make a valued contribution to the life and mission of the Parish by providing welcoming, efficient and professional administrative support to the Parish Priest, parishioners, ministries and volunteers.

The Parish Secretary is often a key point of contact for the Parish and plays an important role in fostering a warm and welcoming environment. The successful applicant will support the effective operation of the Parish Office through a broad range of communication, administration, financial, compliance and property-related responsibilities.

This role would be well suited to an experienced and highly organised administrator who has strong interpersonal skills, an understanding of parish life and a genuine commitment to the mission, practices and values of the Catholic Church.

The successful applicant will work closely with the Parish Priest, Parish staff, volunteers, schools and the broader Diocesan community.

Key Responsibilities

The Parish Secretary will:

- Welcome visitors and respond warmly and professionally to telephone, email and in-person enquiries

- Manage Parish correspondence, appointments, bookings, office diaries, rosters and records

- Prepare and distribute Parish communications, including the weekly bulletin and information about liturgies, sacramental celebrations, news and events

- Maintain sacramental registers, parishioner information, filing systems and other Parish records

- Prepare correspondence, meeting agendas, minutes, booklets, flyers, spreadsheets and other documents

- Provide administrative support to the Parish Priest, Parish Council,



Finance Committee and other Parish groups

- Process accounts, donations and banking and complete monthly bank reconciliations

- Administer the Planned Giving Program and special appeals

- Assist with the coordination and recordkeeping requirements of Parish volunteers

- Liaise with Parish schools, Diocesan agencies, contractors and community organisations

- Coordinate property maintenance and ensure contractors meet relevant insurance and registration requirements

- Support the Parish’s compliance with Diocesan policies, safeguarding requirements and relevant legislation

Essential Requirements

Applicants should ideally demonstrate:

- A strong commitment to the mission, practices and values of the Catholic Church

- Experience accurately performing a broad range of administrative duties

- Knowledge of bookkeeping or accounting processes, including accounts payable, accounts receivable, banking and bank reconciliations

- Proficiency in Microsoft Office and contemporary computer applications

- Excellent organisational, time-management and problem-solving skills

- Strong written and verbal communication skills

- The ability to build positive working relationships with clergy, parishioners, staff, volunteers and other stakeholders

- The ability to work autonomously, manage competing priorities and maintain confidentiality

- An understanding of Catholic parish communities and the sensitivities involved in working within a Church environment

- Eligibility to work in Australia

- A current driver’s licence

The preferred applicant will be required to undergo a Nationally Coordinated Criminal History Check before commencing employment. Where the position involves child-related work, a valid NSW Working with Children Check will also be required.

Applications

Applications may be submitted by emailing Human Resources at:

E: *******@bth.catholic.edu.au

For further information about the role, please contact:

Fr Reynold Jaboneta
Parish Priest
P: (02) 6351 3***

Applications close 07 August 2026

📌 Parish Secretary (Bathurst)
🏢 Catholic Education Office Diocese of Bathurst
📍 Bathurst