If you have accounting firm admin experience and are looking for your next role, we'd love to hear from you. Apply now with your resume and a short cover letter.

We are seeking a reliable and honest Accounts and Administrative Assistant to support our Bookkeeper with day-to-day financial and administrative tasks.

Key Responsibilities

Client Services & Communication

· Professionally answer incoming calls and emails

· Manage multiple shared inboxes

· Assist with onboarding current clients and input information into systems (ATO Portal, Xero, One Drive)

· Communicate with clients regarding deadlines and documentation

· Follow up on outstanding client documents

· Maintain accurate client records

Administration & Office Support

· Data entry, scanning, filing, and managing incoming mail

· Draft and send engagement letters, ASIC documents, and general correspondence

· Maintain workflow spreadsheets and track progress on tasks

· Assist with lodgement tracking (tax returns, BAS, IAS, ASIC)

· Manage compliance authorisations, agent appointments, and access to key systems, including tax and banking platforms

· Maintain records in line with firm procedures

· Collaborate with Corporate team members to complete corporate requests

ATO & Compliance Support





· Liaise with the ATO on behalf of clients and accountants

· Set up ATO payment plans and apply for lodgement extensions

· Monitor ATO notices and deadlines

· Manage linking and unlinking of entities in the ATO portal

Accounting Support

· Upload tax documents to client portals

· Update Practice Manager jobs, tasks, and due dates

· Run basic weekly reports and send to Partner

· Draft invoices and assist with payment setups

· Follow up on outstanding debtors

· Assist with tax return and BAS preparation checklists

What We’re Looking For

· Strong attention to detail and accuracy

· Excellent written and verbal communication skills

· Strong organisational skills and ability to manage competing deadlines

· Customer service mindset with professionalism in all communications

· Basic computer skills (Outlook, Word, Excel or Google Sheets)

· Positive attitude and willingness to learn

· Previous experience in an accounting practice is an advantage

· Ability to work collaboratively within a team

Pay: $30.00 – $35.00 per hour

Experience:

- QBO and Xero: 3 years (Required)

Work Authorisation:

- Australia (Required)

Work Location: In person

📌 Accounts and Administrative Assistant (Gold Coast)
🏢 KMA Business Solutions
📍 Gold Coast