- Assist with the preparation, review and management of property transaction documents, including:
- Contracts for sale and purchase
- Leases and licences
- Disclosure documents
- Ancillary transaction documents
- Conduct title, planning and statutory searches and analyse results
- Conduct ASIC, insolvency and litigation searches and analyse results
- Coordinate with land registry services to lodge/attend to requisitions of lodged documents
- Coordinate with stamping providers (for example Infotrack) to arrange for stamping of documents
- Support due diligence processes (including property portfolios and large-scale transactions)
- Assist with transaction coordination, including managing critical dates and conditions precedent
Conveyancing (if Licensed Conveyancer)
- Manage end-to-end commercial conveyancing files, including:
- Contract preparation and review
- Client and counterparty liaison
- Electronic settlements (including PEXA and PEXA Projects)
- Settlement adjustments and completion statements
- Ensure compliance with NSW property law and regulatory requirements
Client & Stakeholder Management
- Act as a key point of contact for clients, agents, and external stakeholders
- Liaise with banks, brokers, land registry services, third party providers and government authorities
- Maintain high standards of client service and responsiveness
Administration & Process
- Maintain accurate file records and document management
- Track key milestones and ensure timely progression of matters
- Assist with billing processes and matter management
- Support continuous improvement of property processes, templates and systems