The Matic Group of Companies is a progressive transport and logistics company with a diverse range of operations throughout Australia. Due to our continued growth and the restructuring of our administration team, we are seeking an energetic, organised and motivated Receptionist / Administration Assistant to join our fast-paced team on a full time basis.
As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organisation. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
You will work under the guidance of the Commercial Services Manager who will offer you their full support and leadership alongside hands on training as you assist with the smooth running of administration tasks. You will be part of a proactive and innovative team environment.
To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.
Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
The successful candidate will be responsible for:
- Reception duties including preparing for boardroom meetings,
meeting and greeting clients and visitors as they arrive at the office
- Directing visitors to the appropriate person and office
- Answering, screening and forwarding incoming phone calls and emails
- Ensuring the reception area and kitchen are tidy and presentable, keeping the printer room tidy and stocked, and ordering stationery requirements
- Maintaining office security by following safety procedures and controlling access via the reception desk (issuing visitor badges)
- Assisting in the creation and maintenance of quality-controlled documents
- Updating calendars
- General administration duties
- Supplier invoice data entry
- Data input using Excel spreadsheets
- Scanning and filing
- Ad hoc duties as required
Skills / Experience Required
- No experience required
- Exceptional organisational skills and the ability to work autonomously
- Friendly and professional phone manner
- Professional attitude and appearance
- Ability to be resourceful and proactive when issues arise
- Ability to prioritise and manage multiple tasks
- Sound computer skills with Excel experience and other Microsoft Office applications
- MYOB accounting experience (preferred but not essential)
What We Offer
- Full-time position – 38 hours per week
- Competitive hourly rate of $26-$28 per hour, depending on experience
- Full training and ongoing support
- Opportunity to develop your administration career within a growing Australian business
- Friendly, supportive and collaborative team environment
If you are looking to be part of a busy administration team, please apply today. We are looking to fill this position as soon as possible, with an immediate start highly favorable.
📌 Receptionist/Administration Assistant (Fremantle)
🏢 Matic Transport
📍 Fremantle
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