Project Coordinator / Administrator

Underground Power Development (UPD) are seeking an experienced Project Coordinator / Administrator to supporting our underground electrical, telecommunications teams. This is a permanent full-time position, based in our West Perth offices.

As the Project Coordinator / Administrator, you will be required to provide high paced project management support for our Team. This position includes the end to end process for our business, from stakeholder management, quoting, project coordination to completion for a program of works.

Your Key responsibilities include (but not limited to): Project Management

Determining Project Scopes and quoting:

· Collaborate with internal and external stakeholders to define project scopes and objectives.

· Document detailed project requirements and deliverables and ensure project scope aligns with stakeholder expectations and business goals.

· Prepare and send accurate quotes to the relevant parties for all services requested.

· Document and manage the acceptance process of quotes from stakeholders.

· Assist in the preparation of project proposals and presentations.

Stakeholder Engagement, communication and management:

· Accurately identify stakeholders’ needs and demonstrate effective interpersonal skills and integrity.

· Develop and maintain stakeholder communication, by providing regular updates on project progress and milestones to keep stakeholders informed and engaged.

· Address and resolve any stakeholder concerns or inquiries promptly and professionally.

· Draft and send formal communications to stakeholders, including quotations, emails, letters, and reports.

· Prepare and distribute project communication materials,



stakeholder status reports, and meeting minutes (when required).

Documentation, Reporting and Database Management:

· Ensure that all project documentation is completed appropriately, by maintaining accurate records of all communications, submissions, and approvals within our internal systems (Database and email systems).

· Ensure all records are easily accessible and well-organised for future reference.

· Prepare regular project status reports for stakeholders and management.

· Update project documentation to reflect the current status of applications and technical drawing submissions.

· Manage, continuously improve, and innovate project administrative systems.

· Ensure accurate and timely data entry into UPD Internal Database.

Application for Services and Lodgement of Documentation:

· Apply for services under agency agreements on behalf of clients.

· Gather necessary information and documentation from clients to complete service applications.

· Submit applications and follow up with agencies to ensure timely processing.

· Keep clients informed about the status of their applications and any required actions.

· Compile technical drawings and other documents for submission.

· Submit technical drawings to relevant authorities or stakeholders for final sign-off.

· Track and manage the approval process,



addressing any feedback or required revisions.

· Communicate approval status and feedback to technical staff and clients.

What you will bring

· 5+ years’ experience working in a project engineering or utilities / communication provider in a coordination position for small to large-scale projects

· Qualification in project management, business administration or a relevant discipline. / or extensive and demonstrated practical expertise knowledge and industry experience.

· Strong organisational and multitasking skills

· Proficiency in project management and Microsoft Office

· Experience building solid, value driven client relationships

· Excellent communication and interpersonal skills both verbal and written

· Detail oriented with a focus on accuracy and quality

· Strong written and technical skills, with an innovative approach to technical problem-solving and continuous improvement

· Experience in managing the contractual correspondence across project delivery

· Working with a cross skilled project team to deliver

· Proof of right to work in Australia and a valid passport

About Us

· UPD are a specialist electrical engineering company that provides power and communication infrastructure planning solutions and designs for interconnection into Western Power and Horizon Power network. We have over 30 years over experience and have completed thousands of projects, including subdivisions, street lighting, and undergrounding of poles and wires throughout Western Australia. We offer a range of electrical engineering and drafting services to wherever underground power is needed.

📌 Project Coordinator / Administrator (Perth)
🏢 Underground Power Development
📍 Perth