Vector Lifting is seeking a dedicated and organised Administration Assistant to join our team on a full-time basis at our Cockburn Central office in Western Australia. This is a pivotal role that will provide essential administrative and clerical support to our operations, ensuring the smooth day-to-day functioning of our business. You will be the backbone of our Service Department, managing communications, documentation, scheduling and general administrative tasks that keep our Service Department running efficiently.
What you'll be doing
- Managing telephone calls, emails and general enquiries, directing communications to the appropriate departments or team members
- Maintaining and updating filing systems, both physical and digital, ensuring accurate record-keeping and easy document retrieval
- Preparing and processing administrative documentation
- Assisting with data entry and database management tasks
- Performing general clerical duties including photocopying, scanning and filing
- Liaising with external organisations and service providers on behalf of the company
- Supporting the Service Department Manager with ad hoc administrative tasks as required
- What we're looking for
- Proven experience working in an administrative or office support role, ideally within a similar industrial or operational environment
- Robust organisational and time management skills with the ability to prioritise multiple tasks effectively
- Excellent written and verbal communication skills with attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Competency with MYOB and general IT literacy - AROFLO would be advantageous
- A professional and courteous demeanour with strong customer service skills
- The ability to work independently and as part of a team in a fast-paced environment
- Reliability and punctuality with a positive approach to work
- Discretion and confidentiality when handling sensitive information
- Preferably, experience with scheduling software or database management systems
What we offer
Vector Lifting is committed to providing a supportive and professional workplace where our team members can thrive. We offer competitive remuneration, a collaborative team environment and opportunities for professional development. We value work-life balance and provide a respectful workplace culture where your contributions are recognised and appreciated. Our team enjoys a stable, established business environment with the potential for career growth as you develop your skills and expertise.
About us
Vector Lifting is a respected organisation specialising in lifting and material handling solutions for over 36 years. We pride ourselves on delivering high-quality products and services to our clients whilst maintaining a professional and ethical approach to business. Our team is dedicated to excellence, safety and customer satisfaction. We are based in Cockburn Central, Western Australia, and we foster a culture where teamwork, reliability and continuous improvement are valued.
Apply now
If you are an organised, detail-oriented professional looking for a rewarding administrative role, we would love to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you would be an excellent fit for this position.