The Department of Foreign Affairs and Trade (DFAT) is seeking an experienced Executive Assistant to provide high-quality executive, administrative and secretariat support to senior executives. The successful candidate will support at least one SES officer and manage a broad range of executive support functions in a fast-paced government setting.
Key Responsibilities
- Executive and administrative support to SES executives
- Complex diary and calendar management
- Inbox and workflow management
- Meeting coordination and secretariat support
- Travel bookings and logistics
- Records and document management
- Preparation of briefs, correspondence and meeting papers
- Minute taking and action tracking
- Stakeholder liaison across internal and external organisations
- General executive office administration
Requirements
Current NV1 Security Clearance
Demonstrated Executive Assistant or Personal Assistant experience
Experience supporting Senior Executive Service (SES) officers
Excellent diary and inbox management skills
Experience preparing briefs, reports, correspondence and meeting minutes
Advanced Microsoft Office skills
Strong organisational and prioritisation skills
Excellent communication and stakeholder management abilities
Professional, proactive and flexible approach
Australian Government experience
DFAT or Commonwealth agency experience
Records management systems
Corporate workflow systems
Benefits
Keywords
Executive Assistant, Personal Assistant, APS4, APS5, DFAT, NV1, Executive Support, Secretariat, Diary Management, Administration, Barton, ACT, Government, Microsoft Office, Executive Coordination, SES Support