We are a Family owned and operated commercial and domestic air conditioning company established in 1989, looking for a highly organised Administration Assistant with Simpro experience to support our operations, project managers and accounts team.

This role is critical to keeping jobs running smoothly from quote to completion — managing job setup, scheduling support, invoicing, and maintaining accurate records in Simpro.

This is an ideal role for someone with experience in the trades / construction / HVAC industry!

Simpro & Job Management
Set up recent jobs, service calls and projects in Simpro/Tradify
Assist with quoting, purchase orders and job cost tracking
Manage job statuses, progress notes and documentation
Upload and maintain drawings, variations,



compliance documents and photos
Support project managers with job administration and reporting

Social Media
Assist with Managing the social media page/shooting content where required

General Administration
Answer phones and handle email enquiries professionally
Maintain filing systems (digital and physical)
Assist with onboarding recent staff and subcontractors
Support management with reports, data entry and system improvements

Job Type: Full-time

Pay: From $35.00 per hour

Perks:
Free drinks

Work Location: In person

📌 Administrative Assistant Tullamarine
🏢 J & S Airconditioning and Heating
📍 Tullamarine