Facilities Administration Assistant - Property Developer
The Company
Industry-respected private Developer operating successfully for over 20years, and well-known for their award winning residential and retail projects.
A rare role has come up due to growth, and we are seeking a Facilities Administration Assistant to join this fantastic team.
Working for this company would be an excellent opportunity for someone coming from Property, and wanting to progress their career in the Facilities Management space.
The Role
An exciting opportunity has become available for a part time Facilities Administration Assistant to join the Facilities team.
This role will involve providing administrative support the the Facilities team who look after 12 residential buildings within West End, East Brisbane, South Brisbane and Kangaroo Point.
This is an office-based administration and coordination role based in the company's head office in South Brisbane.
We are looking for someone who is highly organised, process-driven and confident managing multiple moving parts behind the scenes.
The position supports the day-to-day operations of residential apartment buildings, helping coordinate maintenance, compliance and contractor administration across the portfolio.
The role will include:
Coordinating maintenance works and contractor attendance
Raising and managing work orders
Tracking preventative maintenance schedules and compliance requirements
Liaising with contractors, suppliers and internal building teams
Vetting invoices and processing maintenance administration through Stratamax and Ailo
Maintaining facilities records, reports and asset information
Assisting with defect management, projects and general facilities administration
This role could suit someone looking for:
Full time OR Part-time work/flexible hours
Someone looking to transition from Property Management/Body Corporate Management or Property Administration into Facilities
To be considered you will be:
Ideally coming from a role in in Property Management, Facilities, Maintenance Coordination, Property Administration or similar operational support roles
Extremely organised with solid attention to detail
Able to manage competing priorities and follow tasks through
Strong and confident with communication, both written and verbal
Proactive, reliable and solutions-focused
Able to pick up systems quickly and enjoys administration and coordination
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