Location:
Moffat Beach, Sunshine Coast, QLD
Employment Type:
Full-time - Monday to Friday
Reports To:
Business Manager
Compensation:
Based on experience
ABOUT US:
Mister Shade designs, engineers and installs custom shade sails, awnings and umbrellas across the Sunshine Coast, Brisbane, the Gold Coast, Gympie and the Burnett Region. With over 10 years in the industry and more than 1,500 installations under our belt, we work directly with homeowners, builders, architects, councils, and commercial developers.
We're a growing, hands-on trade business - and we're bringing on an Administration Assistant who wants to grow with us.
THE PROSPECT:
This role begins as direct support to our Business Manager, learning our systems, our jobs and our clients from the ground up. As you build confidence and capability, you will progressively take ownership of the day-to-day administration of the business and step into the primary administration role.
If you've done admin in a trade or construction business and you're ready for a role with a clear path upward, this is it.
WHAT YOU'LL BE DOING:
Job & Operations Support
Assist with weekly job scheduling and job progress tracking
Maintain ServiceM8 workflow - bookings, updates and rescheduling
Organise job files, approvals, engineering documentation and council paperwork
Support supplier coordination and job costing
Manage incoming leads, enquiries and the booking process
Prepare and send quotes, invoices, receipts and purchase orders
Provide customer updates and follow-ups by phone and email
Keep customer records accurate and current
Finance & Compliance Support




Assist with accounts payable and receivable, including overdue follow-ups
Support data entry and reconciliation in Xero and Hubdoc
Help maintain licensing, insurance and compliance records (QBCC, Public Liability, WorkCover)
Assist with payroll preparation and record keeping
General Business Support
Work alongside the Business Manager to keep daily operations running smoothly
Maintain documentation, filing and internal records
Contribute ideas to improve how we do things as you learn the business
WHAT YOU'LL BRING:
Experience in an administration role within a trade, construction or services business
Confident with job management software (ServiceM8 or similar) and comfortable learning new systems quickly
Working knowledge of Xero, or a solid grasp of basic accounts processes
Strong written and verbal communication - you'll be speaking with customers daily
Well organised, accurate and able to juggle competing priorities
WHO YOU ARE:
A genuine go-getter - you take initiative rather than waiting to be told
A fast learner who picks things up quickly and asks good questions
Passionate about doing the job properly and taking pride in the detail
Ambitious and looking for a role you can grow into, not just a job
Reliable, personable and easy to work alongside in a small team
WHY JOIN US:
A clear progression path from support role into the key administration position
Direct mentoring from our Business Manager and hands-on exposure to every part of the business
A small, supportive team where your work visibly matters
A growing Sunshine Coast business with plenty of room to grow with us
#J-*****-Ljbffr

📌 Administration Assistant (Melbourne)
🏢 Mister Shade
📍 Melbourne