About the OrganisationLocally owned and operated, Carpe Diem's mission is to provide a personalised and flexible range of services to people in the Darwin area with disabilities and high support needs.
We strive to maximise potential and increase opportunities for participation in all areas of community life.
We believe in ability and see potential and opportunity to enhance lifestyle in every moment.
We are committed to ensure that our participants live every day to the fullest.
We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants.
We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply.
About the Role
Join our growing team in Darwin on a Full Time basis with Monday - Friday hours.
The purpose of this position is to provide administrative and scheduling support for the business.
You will have various administration duties and responsibilities.
Key Responsibilities
Responsible for planning, maintaining and providing a monthly roster for all staff
Community Care and Supported Independent Living programs including allocating and rostering staff to visit clients in their own homes, to support clients with appointments, in accessing the community, living safely and independently, or provide centre based services
Matching care workers with clients (in liaison with team leaders)
Create and maintain client and employee profiles including compliance
Work with computerised rostering systems such as Brevity, including data entry
Approval of time sheets against roster and assist with processing of payroll
Work with Team Leaders and management to fill roster vacancies and meet client needs
Onboarding of new team members
Responsible for telephone/office point of contact for the business
Creating and maintaining service schedules
Creating and maintaining care plans in system (in liaison with team leaders)




Maintenance of electronic and physical filing systems
Entering supplier invoices
Assist with debtors, creditors & reconciling accounts
Maintain and order office supplies
Handling external or internal communication or management systems
Maintaining a clean and professional working environment
Provide any required office support to the team
Set up of new equipment such as mobile phones, laptops and printers
Attend meetings as requested
Maintenance of asset registers
Coordination of asset maintenance including company housing and vehicles
Skills & Experience
Cert 3 or IV in Business Administration or Administration (or equivalent)
Demonstrated experience of working in an administration and/or scheduling role in a human services organisation
Demonstrated experience in delivery of services to people with a disability
Strong customer service focus and coordination skills
Professional approach when dealing with stakeholders in person, on telephone and over email
Excellent attention to detail
Experience in a residential care setting
The ability to contribute positively within a team
NDIS knowledge and awareness
Completion of NDIS mandatory orientation module
A current unrestricted NT Driver License
Availability to work weekly Monday to Friday (8:00am - 4:30pm)
Successful candidates will be required to transparent probity checks including National Criminal History Record Check, Working with Children Check, and NDIS Worker Screening.
Benefits
Immediate start available
Work for a locally owned and operated service provider
Ongoing training, support and career advancement opportunities available to the right candidates
Do not miss this amazing opportunity, put in your application today.
Applications will be reviewed and processed every few days.
How to Apply
We move quickly to shortlist so don't delay your application.
Send your resume and cover letter in Word format via the Seek Apply Now...
Due to the high volume of applicants please take note that only shortlisted candidates will be contacted.

📌 Administration / Business Coordinator (Darwin)
🏢 Carpe Diem Community Support
📍 Darwin