About the RoleWe are seeking an organised and customer‐focused Office Administrator / Scheduler to join our team.
This is a critical on‐site role supporting our Frame & Truss team, ensuring projects are scheduled, managed, and communicated effectively from order to delivery.
This role is primarily based on site at our Wangaratta location and requires a 5 day on-site attendance.
As the Office Administrator / Scheduler, you will be the central point of coordination between internal teams and customers.
You will manage job scheduling, invoicing, and administration while maintaining strong relationships with builders and internal stakeholders.
Key Responsibilities
Schedule and coordinate frame and truss jobs from confirmation through to delivery
Support Estimators and Detailers with job progression and workflow coordination
Manage job administration, including invoicing and documentation
Act as a key point of contact for builders and customers
Proactively identify issues and provide solutions‐focused outcomes
Maintain accurate records and manage competing deadlines
Supporting our finance team with ongoing admin tasks
What You Bring
Previous experience in a scheduling, coordination, or a admin‐heavy role within construction, manufacturing, or building materials (highly regarded)
Previous experience working with payroll systems (highly regarded)
Strong customer relations focus with excellent communication skills (written and verbal)
Highly organised, with the ability to multitask and manage multiple deadlines
Proficient in using the full Microsoft Office Suite, with a strong focus on Excel
Confident handling invoicing, job tracking, and high‐volume administration
A proactive problem solver with a calm and professional approach
A supportive team player who works well with others but also can work independently
What's On OfferWe're proud to offer a workplace that supports your well-being, growth, and belonging:
Growth opportunities: Endless learning and development opportunities
Parental Leave: 12 weeks of gender-neutral paid leave for primary carers
Inclusive Culture: Bronze Employer for LGBTQ Inclusion
⚖️ Neutral Pay Gap: Gender pay gap under 5% (WGEA *********)
? Mental Health: Gold accreditation by Mental Health Australia
Flexibility: Flex Ready and Family Friendly Workplace accredited
LocationThis role is primarily based on site at our Wangaratta location, however candidates based out of Reservoir will also be considered.
It is an on-site position requiring 5 days in the office.