Property Administration Officer | Part-Time, Flexible & Engaging
Stella Restaurant and Bar – South Yarra VIC
We are a dynamic, growing property development company focused on high-quality project delivery. Operating with a lean, efficient team where every member counts, we pride ourselves on our team-oriented culture. We are looking for an organised, proactive, and sharp Property Administration Officer to keep our daily operations running smoothly.
About the Role
This is a permanent part-time position offering
20 to 25 hours per week
. This role is perfectly suited for a high-calibre professional looking to step back from the full-time grind, scale back their hours, or enjoy a better lifestyle balance—
without sacrificing intellectual stimulation
.
Working directly with the business owner, you will act as the operational backbone of our company. This fast-paced, engaging role is a diverse blend of office coordination, high-level inbox management, and foundational financial administration.
Key Responsibilities
Inbox Management:
Prioritise complex emails, flag urgent matters, and draft flawless, highly articulate correspondence.
Financial Administration:
Manage data entry via Hubdoc and maintain Excel spreadsheet trackers.
Compliance Prep:
Organise and prepare financial data for ATO compliance and bookkeeping.
Calendar Coordination:
Schedule meetings, manage diaries, and book appointments efficiently.




Office Operations:
Maintain digital/physical filing systems and manage general office tasks.
Ad-Hoc Support:
Multi-task across competing priorities to solve day-to‐day administrative bottlenecks.
Skills & Experience Required
Admin Background:
2–3 years of experience in an administration, project admin, or executive assistant role.
Deadline‐Driven:
Proven ability to manage multiple tasks simultaneously and meet tight deadlines.
Communication Master:
An exceptional, articulate written communication skillset with a professional telephone manner.
Software Tech‐Savvy:
Strong proficiency in Microsoft Excel, Outlook/Gmail, and digital calendars.
Financial Tools:
Practical, hands‐on experience using Hubdoc and cloud accounting (Xero/MYOB).
Autonomy:
High attention to detail with the intellect and drive to work independently without supervision.
What We Offer
The Perfect Balance:
A lifestyle-friendly role designed for those wishing to work less but still stay intellectually stimulated and challenged.
True Flexibility:
Negotiable hours that work around your life commitments.
Job Stability:
A permanent part-time contract with full leave entitlements (not casual).
Direct Impact:
Work closely with the founder where your strategic efficiency is highly valued.
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📌 Property Administration Officer | Part-Time, Flexible & Engaging (Melbourne)
🏢 Stella Restaurant and Bar
📍 Melbourne