Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

- Provide end-to-end project administration support, partnering with Project Managers and project teams across project setup, reporting, documentation, invoicing and financial tracking to support successful project delivery.

- Coordinate office operations and facilities, including reception, office supplies, kitchen and facilities management, vehicle and equipment bookings, accommodation, and building compliance requirements.

- Support project financial administration, including invoice preparation, revenue tracking, subcontractor coordination, timesheet reconciliation and monitoring project financial performance.

- Coordinate meetings, events and stakeholder activities,



including meeting room bookings, catering, industry events, team functions, agendas, minutes and visitor management.

- Deliver high-quality administrative and business support, including document preparation and formatting, tender submissions, marketing initiatives, compliance activities, IT coordination, and maintaining accurate organisational systems and records.

Qualifications

- Highly organised and detail-oriented, with the ability to manage competing priorities, meet deadlines and maintain accuracy in a fast-paced environment.

- Proactive and solutions-focused, with the initiative to anticipate team needs, solve problems and follow through on tasks with minimal supervision.

- A confident and engaging communicator, with the ability to build positive relationships and work effectively with clients, project teams, suppliers and stakeholders at all levels.

- A collaborative team player, who enjoys supporting others, working across multidisciplinary teams and contributing to a positive and inclusive workplace culture.

- Adaptable and professional, with a robust commitment to quality, confidentiality, continuous learning and delivering exceptional service to internal and external stakeholders.

Additional information

- Flexible work arrangements, including alternative start/finish times and hybrid work options

- Purchase up to 6 weeks additional annual leave per year

- Flex public holidays – swap Easter or other holidays for ones that suit you better

- Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities

📌 Administration Officer (Cairns North)
🏢 AECOM Australia
📍 Cairns North