About the Role As a Facilities Administration Officer, you will provide essential administrative support to the Facilities team, ensuring the smooth and efficient coordination of facilities and fleet-related activities across MSWA.
Working closely with internal stakeholders, contractors, and service providers, you will manage requests, maintain accurate records, coordinate maintenance schedules, and support day-to-day administrative processes.
This role is ideal for a highly organised administrator who enjoys managing competing priorities, maintaining systems and documentation, and delivering excellent customer service.
Key Responsibilities Receive, monitor and action facilities and fleet-related requests Coordinate and schedule reactive and planned maintenance works across MSWA sites Maintain accurate records of maintenance activities, assets, service agreements and contractor documentation Liaise with contractors, suppliers and internal stakeholders to arrange works and monitor completion Process fleet administration tasks, including vehicle bookings, servicing, repairs, insurance claims and vehicle changeovers Assist with the administration of security access systems and CCTV requests Monitor compliance requirements and maintain service schedules to ensure obligations are met Prepare reports, update databases and support filing and document management activities Contribute to process improvements that enhance administrative efficiency and customer service outcomes What are we Offering: Permanent full-time position, working 75 hours per fortnight Location:



Belmont Salary sacrificing up to $18,500 Have access to hundreds of retail discounts Ongoing development, and growth opportunities.
Additional leave benefits after a certain number of years of service, plus other leave entitlements Health and Wellbeing Incentives: Excellent Employee Assistance Program and generous healthcare provider discounts.
Flexible working options Access to MSWA pool vehicles for work use Must-haves Experience in administration, coordination, maintenance, or a similar role Strong organisational skills with the ability to manage competing priorities Excellent communication and stakeholder engagement skills Strong computer skills A proactive, solutions-focused approach Current driver's licence NDIS Screening Clearance (or willing to get) Who are we MSWA is a not-for-profit organisation supporting Western Australians living with neurological conditions to live more independent and fulfilling lives.
We provide a range of services including allied health, nursing, in-home care, and community support, while also investing in research and advocacy.
At MSWA, we're driven by our purpose to empower people to live their best lives.
Our team is passionate, cooperative, and committed to making a genuine difference every day.
Ready to make a difference?
Apply now and discover what life at MSWA looks like.
For any questions, contact ****** information
Permanent full-time role, 75 hours per fortnight, based in Belmont
Generous salary packaging, supportive team, career growth and retail discounts
Work/life balance with Flexible working arrangements (9-day fortnights, WFH)

📌 Facilities Administration Officer (Western Australia)
🏢 MSWA
📍 Western Australia