Please see "How to Apply"
FULL-TIME RECEPTIONIST POSITION - SUBIACO OFFICE
Company Overview
Utopia Financial Partners provides Tax and Accounting, Financial Advisory, and Business Consulting services.
We have two locations: our head office is located in the heart of Subiaco; and our south-metro office is located in Rockingham.
We seek an experienced Receptionist to join our team at our Subiaco office.
Position Overview
Working within the administration team, this frontline position plays a pivotal role within the company.
The successful candidate will have experience in a similar position, be proficient in Microsoft Office and have excellent communication and organisational skills.
As the face of the company, you will essentially have a happy disposition and polished presentation.
Immediate start.
Position is in-office, Monday to Friday 8:30 to 5pm.
Essential Criteria
Proficient in Microsoft Office (intermediate level of Word, Excel and Outlook)
An eye for detail
A positive attitude
Ability to work on a number of tasks simultaneously
Ability to learn recent skills
Strong planning and organisational skills
High efficiency
Sound communication skills (oral and written)
Ability to work autonomously
Professional phone and interpersonal manner
English fluency
Permanent residency or Australian Citizenship
Desirable Criteria
Experience in a similar position
Experience in working in an Accounting practice
Experience using MYOB
Job Description
Answer incoming calls in a clear, friendly, professional manner
Meet and greet clients and offer beverages
Attend to recording of incoming mail and distribution to staff
Prepare outgoing mail in a timely manner
Using Microsoft Outlook book appointments for the staff
Administrative support to Accountants and Administrators when required
Assist in preparing reviews and statements of advice for financial planning clients
Set up new clients and maintenance of client database on XERO and the ATO portal
Keep Reception area and meeting rooms clean and tidy
Stock control of mailing, kitchen supplies and stationery
Manage Corporate Maintenance
Document management
Liaise with clients
Invoicing and taking payments
Assisting accountants with pre-filling and lodgment of tax returns
Assisting with filling of forms
Assist Director in management of holiday accommodation
Scanning and photocopying
Preparation of letters to clients
Collating documents
Working as part of a team
Flexibility and multitasking
Other ad hoc admin duties as required
Please note: this is a full-time in-office position.
Due to the nature of the job, a work from home arrangement is not appropriate.
Immediate start.
An attractive salary package will be offered to the right applicant.
Office hours are Monday to Friday 8:30am to 5pm.
How to apply:
Applicants should forward their cover letters that address the selection criteria, and resumes, both converted to PDF, to Victoria Richardson at ******.
Please ensure you address the reasons for leaving the most recent employments, as well as periods of unemployment.