Full Time | Flexible Working Arrangements | Osborne Park
Are you highly organised, process-driven and enjoy keeping people accountable to deadlines?
We are a growing accounting practice seeking an Office Coordinator / Work Flow Scheduler to become the central link between our Principal, our offshore bookkeeping and accounting teams, and our valued clients.
This is a unique chance for someone who enjoys administration, workflow management and project coordination within a professional services environment.
While accounting experience is advantageous, we are equally interested in candidates with robust organisational skills and a willingness to learn.
Full training and mentoring will be provided by the Principal.
About the Role
You will be responsible for managing the flow of work throughout the practice, ensuring tasks are allocated, monitored and completed efficiently across our Australian and offshore teams.
Working closely with the Principal, you will help coordinate a team that includes bookkeeping and accounting professionals located in India and the Philippines, ensuring work is delivered accurately, on time and to a high standard.
Key Responsibilities
Manage workflow and job progress through HandiSoft and the firm's workflow management systems
Coordinate and schedule work across local and offshore team members
Conduct regular follow-ups to ensure deadlines and deliverables are met
Liaise with the Principal to receive instructions,



priorities and updates
Facilitate team meetings and prepare action items
Monitor outstanding jobs and proactively identify bottlenecks
Maintain workflow reports and tracking spreadsheets
Assist with basic bookkeeping and administrative tasks where required
Ensure explicit communication between all stakeholders
About You
To be successful in this role, you will have:
Exceptional organisational and time management skills
Strong attention to detail
Confidence communicating with team members across different locations and time zones
Good spreadsheet and data management skills
The ability to prioritise multiple tasks and deadlines
A proactive, solutions-focused mindset
Experience in administration, practice management, bookkeeping or workflow coordination will be highly regarded
Exposure to accounting software or professional services environments is desirable but not essential
What's on Offer
Competitive market salary
Flexible working arrangements
Full-time permanent position
Supportive and collaborative team environment
Direct mentoring from the Practice Principal
Opportunity to develop bookkeeping, workflow management and practice operations skills
Long-term career growth within a growing accounting practice
If you're someone who thrives on creating order, keeping teams on track and ensuring work gets completed efficiently, we'd love to hear from you.

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