Administration Coordinator
Nexia Aged Care | New Gisborne, VIC
Full-time
Nexia Aged Care is seeking an organised, approachable and experienced
Administration Coordinator
to join our team in New Gisborne.
This is a varied role providing administrative support across
reception, rostering, recruitment and onboarding, HR administration, resident and family enquiries, records management and general facility operations
.
Reporting to the Facility Manager, you will play an important role in supporting the smooth day-to-day operation of the home while providing professional and welcoming support to residents, families, staff and visitors.
Key responsibilities
Provide professional reception and general administrative support
Assist with managing and maintaining the staff roster
Help coordinate and fill vacant shifts, including unplanned absences
Support shift changes, staff availability and leave coverage
Communicate roster updates to staff in a timely manner
Monitor timesheets, overtime and agency usage
Support recruitment, onboarding and maintenance of employee records
Prepare correspondence, meeting agendas, minutes and staff communications
Maintain accurate electronic records, databases and filing systems
Assist with resident enquiries, permanent and respite bookings
Provide administrative support to the Facility Manager
Assist with reporting,



audits and continuous improvement activities.
About you
We are looking for someone who has:
Previous experience in administration, reception and/or staff rostering
Experience coordinating staff availability, leave and shift coverage, ideally within a 24/7 environment
Strong Microsoft Word and Excel skills
Excellent organisational skills and attention to detail
Strong written and verbal communication skills
Ability to manage competing priorities in a busy environment
Professional and friendly customer service skills
Solid understanding of confidentiality and privacy
Ability to work independently and as part of a team
Experience within aged care or healthcare will be highly regarded.
Mandatory requirements
The successful applicant will be required to meet relevant aged care employment requirements, including satisfactory worker probity checks and applicable compliance requirements.
Why join Nexia Aged Care?
This is an excellent opportunity for an administration professional who enjoys variety and wants to contribute to a welcoming, resident-focused aged care environment.
You will have the opportunity to work across
administration, rostering, recruitment, onboarding and facility operations
, while working closely with the facility leadership team.

📌 Administration Coordinator (Victoria)
🏢 Nexia Aged Care
📍 Victoria