Administration Coordinator
Part Time | Great team culture | Ongoing work | Based in Wallan
Are you an organised, proactive Administrator with a positive, can-do attitude?
Are you looking for an opportunity to play a key role in the growth and success of a thriving fast paced roof plumbing business?
Do enjoy setting up procedures and systems to enhance operations of the business and support the owner?
About the Role
We are a growing Roof Plumbing business seeking an organised, proactive, and reliable Administration Coordinator to support the day-to-day operations of our business.
This is a hands-on role suited to someone who thrives in a rapid-paced setting and can confidently manage customer communication, scheduling, invoicing, some aspects of bookkeeping, and general administration with minimal supervision.
We are specifically looking for someone with previous experience in the trades, construction, plumbing, roofing, or service-based administration. The more experience you bring, the better.
This is a permanent part time position of approximately 18 hours per week.
You will become a key member of the team and play an important role in helping keep operations running efficiently while contributing to the continued growth and development of the business.
To Be Successful In This Role You Will Demonstrate:
Bright and friendly personality with strong people skills
A highly organised and reliable approach to work
Ability to work independently while also contributing positively to a team environment
Strong communication skills and confidence liaising with customers, suppliers, and tradespeople
Excellent problem-solving skills with a practical, common-sense approach
Initiative and the ability to take ownership of the role
Proven experience in developing and improving systems and processes
Previous bookkeeping experience an advantage
Experience using Xero or similar accounting software




Experience using cloud-based job management systems such as Auscora
Competent computer skills including Microsoft Word and Excel
Key Responsibilities
Your responsibilities will include:
Being the first point of contact for the business by answering phones, emails, and customer enquiries
Scheduling jobs and coordinating daily workflow
Managing tasks and jobs within the job management system from start to finish
Coordinating trades and ensuring smooth day-to-day operations
Raising purchase orders and following up supplier orders
Preparing and issuing invoices, progress claims, and quote follow-up
Reconciling accounts payable; accounts receivable and bank statements
Processing payroll and timesheets
Maintaining accurate customer and job records
Delivering exceptional customer service
Assisting with bookkeeping and general administration duties
Supporting management and contributing to the growth and development of the business
What We Offer
Adaptable part-time (to grow into full time as we grow) hours for the right candidate
Competitive hourly rate based on experience
Supportive and friendly team environment
Long-term opportunity within a growing business
Opportunity to take ownership of the role and grow with the business
About Us
Pitch Perfect Roof Plumbing is based in Wallan, Victoria with works across Melbourne. We are well known for our quality workmanship specialising in residential, commercial, industrial and medium density sector roofing.
With a strong pipeline of work and an expanding client base the business needs a strong administrator to step in and allow the owner of the business to focus on the bigger picture.
We are determined to find the right person and are open to discussing flexible working arrangements to accommodate the right candidate.
If this sounds like the opportunity you have been looking for, please send your resume and a short cover letter outlining why you would be a great fit for the role.

📌 Administration Coordinator (Victoria)
🏢 Pitch Perfect Roof Plumbing
📍 Victoria