We're on the lookout for an organised, switched-on person to join our Property team as a Property Assistant.
This is a mostly admin-based role supporting the smooth running of our commercial property portfolio.
It's a great opportunity whether you're building your admin experience or you've got some property background under your belt already.
Some previous property experience is a bonus, but it's not essential – we're happy to train the right person.
The hours are flexible to suit you.
We do need you in the office 3 to 5 days a week (Wednesday to Friday a must), but the daily hours can work anywhere from school hours through to full-time – whatever suits the right applicant.
Please include your ideal hours in your cover letter when applying.
About Hamilton Group & the Property team
Hamilton Group is a third-generation, family-owned business proudly based in Geelong, with a focus on property investment, heritage redevelopment and creating unique commercial spaces.
Operating from the iconic Federal Mills precinct, we own and manage a substantial portfolio of commercial properties and tenancies across the region.
You'll be joining a close-knit Property team of two Property Managers, providing the admin backbone that keeps the portfolio running smoothly.
It's a supportive, collaborative environment where people are empowered to learn and grow.
What you'll be doing
Getting out and about to complete monthly meter reads across the portfolio
Staying on top of Essential Safety Measures (ESMs) and keeping our properties compliant
Refreshing and updating our commercial property websites
Keeping property documentation and records neat,



accurate and easy to find
Helping maintain our ISO certification documents and inspection records
Updating and maintaining schedules that keep the whole team on track
Assisting with maintenance coordination – from logging requests to liaising with tenants, contractors and tradies, and helping follow jobs through to completion
Being a friendly first point of contact for tenant enquiries
Helping keep our property management systems up to date with accurate tenant and property records
Assisting with lease and compliance paperwork, renewals and reminders
Supporting the coordination of routine property inspections
Preparing and sending letters, notices and general correspondence to tenants
Lending a hand with insurance and utilities admin across the portfolio
About you
Highly organised with strong attention to detail
A proactive, can-do attitude and willingness to pitch in
Friendly, skilled communication skills (written and verbal)
Comfortable juggling a few tasks at once in a busy setting
Basic computer literacy (Microsoft Office)
Reliable, punctual and able to handle information with discretion
A current driver's licence and own transport
Previous property experience is a plus, but not a must
How to apply
Hit Apply Now and include:
Your resume, and
A cover letter telling us why you're the best person for the job.
We're anticipating strong interest, so while we'll do our best to get back to you quickly, please allow up to a few weeks for a response.
Please note: we're unable to offer visa sponsorship for this role, so you'll need to be an Australian resident (or citizen) with full working rights to apply.

📌 Property Assistant (Warrnambool)
🏢 Hamilton Group
📍 Warrnambool